MINUTES OF THE WEST DOWN PARISH COUNCIL EXTRA-ORDINARY MEETING

HELD AT WEST DOWN PARISH HALL ON 23rd JANUARY 2012

 Present: Cllr J Oades (Chairman), DCllr M Wilkinson, Cllrs R Drew, C King, P Knowles, K Oades, S Squire and E Wright.

 The Chairman opened the meeting at 7.30pm. Apologies were received from CCllr A Davis and DCllr P Barker.

 2792.  Village Historic Core.  

 a.  Cllrs J Oades, K Oades, R Drew, S Squire and E Wright declared an interest but have been granted dispensations.

 b.  The Chair explained that she had called this extra-ordinary meeting because she had received a deputation by some residents who were not happy with the voting procedures for the poll on the proposed conservation area.

 c.  The Chair introduced Mr Trevor Blatchford, the Deputy Returning Officer for North Devon Council and invited him to speak on the subject. He explained that North Devon Council were not legally obliged to consult anyone on the matter of the Conservation Area but they have. The Executive will be considering the item at their meeting on 7^thFebruary. North Devon Council could conduct a ballot about the conservation area, but time constraints would mean that it could not be done before 7^thFebruary and even if it could be done before 7^thFebruary the ballot would have to be paid for by West Down Parish Council and regardless of the result, would not be legally binding or directly affect the decision of the Executive.

 d.  The Chair suspended standing orders to allow members of the public to speak on the matter.

 e.   Mrs S Ayre thanked the Chair for arranging this extra-ordinary meeting and read out a statement explaining why ‘the group’ she represented felt the poll carried out by the Parish Council was flawed and that another vote should be carried out, preferably organised by North Devon Council.

 f.  Following other similar representations from members of the public, the following proposals were unanimously approved:

 a.  The Parish Council withdraw their previous recommendation in favour of the Conservation Area.

           g.  DCllr M Wilkinson agreed to notify North Devon     Council about these proposals and ask for the postponement.

           h.  It was agreed that, should the Executive agree to a postponement, a meeting will be arranged between the Parish Council and representatives of ‘the group’ to agree proposals for another vote.

 2793.  Planning Application:

 a.  53334 – Erection of two 275kw wind turbines (32.4m hub height, 32m blade diameter) together with associated infrastructure & access – Buttermeade Farm, Willingcott Valley.

 Cllrs Knowles and Squire declared a personal and prejudicial interest and left the room.

 As the consultation period for this application has now been extended to 2^ndFebruary, it was unanimously agreed to defer this item until the next meeting of the Parish Council on 1^stFebruary.

There being no further business, the Chairman closed the meeting at 8.50pm.

MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING

HELD AT WEST DOWN PARISH HALL ON 4^thJANUARY 2012

Present: Cllr J Oades (Chairman), CCllr A Davis, DCllr M Wilkinson, Cllrs R Drew, C King, P Knowles, K Oades and S Squire.

 The Chairman opened the meeting at 7.30pm by wishing all present a Happy New Year. Apologies were received from DCllr P Barker, PC M Kirk and PCSO V Randle.

2779.  Public Speaking.

 a.  Mr J Hookway spoke concerning the recent referendum about the proposed Conservation Area. He was unhappy that he had not been given the opportunity to vote on the matter.

b.  Mr Buchan spoke regarding refuse collection over the Christmas season. He questioned why food waste, (that should be placed in the green wheelie bin), would miss a collection whilst the grey wheelie bin, (without decomposing food waste) would get an extra collection. DCllr M Wilkinson agreed with Mr Buchan’s comments.

 2780.  Police Report. PC M Kirk sent a written report on the following:

            a.  There was 1 reported crime in December; a theft which remains undetected at this  stage.

 2781.  Minutes of the Last Meeting. Cllr Squire was in disagreement with the interpretation as to who would be involved in voting for the referendum on the Conservation Area. Apart from  this, the Minutes of the meeting held on 7^thDecember were approved and signed.

 2782. Matters Arising.

 a.  2768b.  The landscaping at the car park has still not been maintained
b.  2768c.  DClllr Wilkinson has said that the request for litter bins at the bus shelters is ‘in hand’.
c.  2768d.  No further news on the proposedpainted ‘hatching’ on the junction of Ilfracombe Hill/Dean Road.
d.  2768e. Still no programme for Parish Lengthsmen visits or list of jobs completed. CCllr Davis informed the meeting that the system is being re-organised.
e.  2768f.  A letter drop has been conducted in the village by ESB concerning TV reception since the erection of the wind turbines, however, not all properties received the letter. Clerk to place a copy of the letter in the noticeboard.
f.  2768j.  There has been no response as yet to the notice to see if anyone is willing to volunteer to co-ordinate any events for the Queen’s Diamond Jubilee in June 2012.
g.  2770b.  Complaints relative to the wind turbines e.g. noise and flicker, are being monitored by Environmental Health and DCllr Barker invited an officer to speak at this meeting however that did not take place. The Chair informed the meeting that she is now on the mailing list for information regarding any complaints.
h.  2770e.  CCllr Davis requested the number of the street light by Austins Hay that is on all the time, in able to report it.
i.  2774.  Active Villages.  Cllr King gave an update on this programme. There is a possible requirement for the Parish Council to get involved with the finances by way of having to pay  for things and then claiming the money back from the programme. Clerk to seek advice from  DALC. Active Village Update to be itemed on future agendas.
j.  Cllr J Oades gave an update concerning the proposed Community Shop. The Parish Hall Management Committee have agreed in principle that the shop can be sited within the Parish Hall grounds and that it should be incorporated in a wider extension plan for the Parish Hall.

 2783.  CCllrs Report.  CCllr A Davis reported on the following:

 a.  Health and Wellbeing. – Plans are underway to transform The NHS Primary Care Trust. Cllr Davis will be Chair of the consortium for Devon.

 b.  Cllr K Oades enquired why street lights go out in West Down but not in other villages. CCllr Davis explained that it is a rolling programme and eventually it will happen in all the identified areas in Devon.

 c.  The Chair enquired as to when the road between Coronation Tree and the Square would be resurfaced. Cllr Davis replied that due to financial constraints, potholes will be repaired but major resurfacing is not currently planned.

d.  The Chair informed Cllr Davis that Mr B Worth, (Snow Warden), has not yet received any supplies of grit/salt. Cllr Davis to investigate.

2784.  DCllrs Report. DCllr Wilkinson reported on the following:

 a.  Following on from Mr Buchan’s Public Speaking regarding refuse disposal (ser 2779b refers), he explained that there has been a lot of representation on this subject and that a new Waste Manager is now in place to consider alternative plans.

 b.  Atlantic Array. NDC will not be consulted in any plans for the proposed Atlantic Array. Some organisations opposed to the Array have set up websites on the subject.

 c.  The BT application for 3 wind turbines Shelfin Farm will be going to full council on 1^stFebruary.

 d.  Cllr King praised the refuse collection service for Caenbrook Farm.

 e.  Cllr Knowles asked if there had been any reply to his question as to why conditions were imposed on the Philip Dennis wind turbine but no conditions imposed upon the Industrial Community Wind Generation turbine at Mullacott Cross Industrial Estate. DCllr Wilkinson was surprised that Cllr Knowles had not already received a reply and would investigate.

2785.  Village Historic Core.  

 a.  Cllrs J Oades, K Oades, R Drew and S Squire declared an interest but have been granted dispensations.

 b.  A letter of complaint was read out from Mr J Hookway as he was not included in the referendum. The Chair apologised for this unintentional error. Mr Hookway had been identified as eligible to vote however a mistake was made whereby the incorrect address had been put down for Mr Hookway and so the voting form did not reach his home.

 c.  The result of the referendum ..’I would like the village core to become a Conservation Area…yes/no/don’t know’… was as follows:

 Yes                34

No                  26

Don’t know   6

Void               1

 d.  The Parish Council approved the Conservation Area with a majority vote and one abstention.

 e.  DCllr M Wilkinson explained that the Parish Council would be involved with the Management Plan for the village.

 2786.  Footpaths.  Cllr Squire reported on the following:

 a..  Parish Councillors have now surveyed their respective FPs and Cllr Squire and the clerk will liaise to finalise the P3 Survey and P3 Grant application.

 2787.  Planning Decisions. The following application has been approved by NDC:

 a.  53068 – Conversion of indoor swimming pool to form one holiday cottage and a store (amended design and use to that approved by planning permission 51936) – Lower Aylescott. 

 2788.  Planning Applications. Nil.

 2789.  Correspondence.

            a.  Nick Harvey MP – MP advice and help surgeries 2012. Copy in noticeboard.

           b.  Devon Wind Power – TV reception problems. Copy in noticeboard.

           c.  Mrs S Ayre of April Cottage – Letter of complaint regarding the state of the road from Coronation Tree to the Square.

d.  North Devon Healthcare NHS – Foundation Trust Application – Consultation.

e  Campaign to Protect Rural England (CPRE) - Planning Explained – Information booklet.

f.  DALC – Jan/Feb Newsletter.

g.  Twentyfourseven – Ambulance Newsletter.

h.  NDC – House to House Act – Cancer Recovery Foundation UK.

i.   NDC – Agendas, Minutes, Weekly Information Sheets.

2790. Finance.

            a.  Bank Statements

                 (1)  West Down Parish ouncil  wef31^stDecember       £4135.27 – reconciled.

                (2)  30 Day Notice Account      wef31^stDecember         £5630.02. 

 b.  Petty Cash expenditure since last meeting - £78.10.

 c.  Cheques. nil

 d.  Precept/Parish Grant 2012/13.

 (1)  Precept has been confirmed at £6500, the same as last year.
(2)  The Parish Grant has been confirmed as £1038, (based on £2.00 per head of an assessed 519 voters).

2791.  Any Other Business.

 a. Cllr Squire pointed out that The Parish Council were trustees of the Parish Hall and therefore a poster about the Parish Hall that had recently been displayed was factually incorrect.

 b.  Cllr Squire inquired if the Parish Council were in a position to be able to finance some of the Active Village requirements. Clerk to seek advice from DALC.

 c.  Cllr Knowles suggested the Parish Council may wish to purchase something as a memento to celebrate the Queen’s Diamond Jubilee. He suggested a noticeboard with maps of footpaths for walkers. Clerk to seek advice from DALC.

 There being no further business, the Chairman closed the meeting at 9.10pm.

MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING

HELD AT WEST DOWN PARISH HALL ON 7th DECEMBER 2011

Present: Cllr J Oades (Chairman), DCllr P Barker, Cllrs R Drew, C King, P Knowles, K Oades and

S Squire.

The Chairman opened the meeting at 7.30pm with apologies being received from CCllr A Davis, DCllr M Wilkinson, PC M Kirk, PCSO V Randle and Cllr E Wright.

2765.Public Speaking.

a. Mr P Hillier spoke to inform the meeting of proposed plans formulated by the newly formed 'Community Green Field Association' to purchase a field for 'green space' for the village. Funding applications have been sought from the Fullabrook wind turbine fund and also from NDC and DCC. NDC is very supportive of the project as, would seem, is the majority of the village

b. Mr A Lyons voiced his concern about the proposed Village Core Conservation Area and proposed a leafleted vote on the matter to ascertain the views of the residents.

2766.Police Report. PCSO V Randle sent a written report on the following:

a. There were 2 reported crimes in November compared to 2 during November last year.    Neither crimes were detected from last month.

2767.Minutes of the Last Meeting.The Minutes of the meeting held on 2nd November were    approved and signed.

2768.Matters Arising.

a. 2755a. The wheelie bin for litter at the car park is now 'on the list' and will be emptied    regularly.

b. 2755b. The landscaping at the car park has still not been maintained.

c. 2755c. DClllr Wilkinson has said that the request for litter bins at the bus shelters is 'in hand'.

d. 2755d. No further news on the proposed painted 'hatching' on the junction of Ilfracombe Hill/Dean Road.

e. 2755e. Still no programme for Parish Lengthsmen visits or list of jobs completed. CCllr Davis to investigate.

f. 2755f. Email received from Mr A Hewitt concerning update on TV reception since the erection of the wind turbines. A letter drop has been conducted in some Parishes by ESB, but not in West Down. This will be done in the near future.

g. 2756c. Work has now been done to relieve the flooding along Bradwell Lane.

h. 2747d. The clerk has sent a letter regarding the proposed ending of the Parish Grant.

i. 2762b. A letter of confirmation has been received for Cllr King to attend the 'Planning School' on 25th February 2012.

j. 2764b. There has been no response as yet to the notice to see if anyone is willing to volunteer to co-ordinate any events for the Queen's Diamond Jubilee in June 2012.

2769.CCllrs Report. CCllr A Davis sent a written report on the following:

a. Reycling - Devon is England's best recycling County with a recycling rate of 55% for the year 2010/11, however, overall waste to landfill still remains fairly high.

b. Mud on roads - Mud and muck from vehicles and animals are a potential hazard and road users are being urged to ensure their vehicles do not leave excessive mud on the roads. It is the owners' responsibility and is an offence under the Highways Act.

2770.DCllrs Report. DCllr Barker reported on the following:

a. Proposals to extend the Tarka Trail are looking good and appear well funded.

b. Complaints relative to the wind turbines e.g. noise and flicker, are being monitored by Environmental Health and DCllr Barker will invite an officer to speak at the next meeting of the Parish Council on 4th January.

c. North Devon Council are to offer free parking at certain times on some of their car parks during the lead up to Christmas - mainly Thursday, Friday and Saturday afternoons.

d. A complaint has been received concerning a 'scramble track', which has now been passed onto an Enforcement Officer to investigate.

e. It was reported that a street light by Austins Hay is on all the time.

2771.Village Historic Core.

a. Cllrs J Oades, K Oades, R Drew, S Squire and E Wright declared an interest but have been granted dispensations.

b. Cllrs J Oades and P Knowles attended a meeting at the Civic Centre where James Bate stated that the designation would go ahead. A revised map showing some minor boundary changes was placed in the notice board and comments on the revisions were invited.

c. Cllr Squire was concerned that the issue seemed a forgone conclusion without any form of 'vote' from residents concerned.

d. Cllr Mike Edmunds from NDC was in the Public Gallery and the Chair invited him to speak on the subject and answer questions. Following an 'open discussion', Cllr Edmunds agreed to seek to delay any decision for a further month in order to enable Parish Councillors to canvas village residents'opinions and to vote on the item at the next meeting.

2772.Finance.

a.Bank Statements

(1) West Down Parish Council wef 30th November    £5778.17 - reconciled.

(2) 30 Day Notice Account wef 30th November    £5629.79.

b. Petty Cash expenditure since last meeting - £nil.

c.Cheques.

(1) Cheque No. 000382 to Mr G Hookway for grass cutting and bus shelter cleaning 2011                                -    £1601.90.

d.Tender for Grass Cutting and Bus Shelter Cleaning 2012. (Cllr Squire declared a personal interest). Two tenders were considered; one from Mr R Coltman and one from Mr G Hookway. It was unanimously agreed to accept the tender from Mr Hookway, who also provided details of his Public Liability insurance.

e.Forecast Budget 2012/13.

(1) The present balances were considered and the Parish Council was satisfied with the level of balances held.

(2) The forecast budget for 2012/13 was presented, discussed and approved. Contributions from balance were set at £561.00.

f.Precept/Parish Grant 2012/13.

(1) It was agreed to set the Precept at £6500, the same as last year.

(2) It was agreed the Parish Grant application be made out to the sum of £1038, (based on £2.00 per head of an assessed 519 voters).

2773.Footpaths. Cllr Squire reported on the following:

a. Mr G Hookway will soon be completing the agreed FP maintenance work at Easterground, Stocklands Hill and the sleeper Bridge. P3 may provide some mesh to affix over the worn stone steps on the stile leading to the road on FP15.

b. Parish Councillors were reminded to walk and inspect their respective FPs in order to report findings by the January meeting.

2774.Active Villages. Cllr King gave an update following a meeting with Louise Harris and    interested parties since the last Parish Council meeting. Funding has already been    arranged for football kits for the youngsters and for the Youth Club to try out the climbing wall    at South Molton. Further ideas included orienteering equipment, a fishing club and Sport    Award training. As 2012 is Olympic year, further funding could be available if an Olympic    'theme' is included at the village 'Fun Run'. All in all, an encouraging start and Cllr King    would welcome any further ideas.

2775.Planning Decisions. The following applications have been determined by NDC:

a. 52128 - Change of use from B2 (General Industry) to D2 (Assembly and Leisure) for an indoor roller skating/blade rink - Horne Park Garages Ltd, Mullacott Industrial Estate. - Approved.

b. 52921 - Removal of condition 5 (site contamination) attached to planning permission 52325 - Dogs Trust. - Approved.

c. 52212 - Erection of one wind turbine (height 79.6m, height to hub 55.6m, blade diameter 48m), together with associated cabling works, erection of inverter house and creation of access track - land at Mullacott Industrial Estate (Philip Dennis Foodservices Ltd). - Approved.

d. 52798 - Erection of small stable and store and new fencing to provide separate area for llamas - Lower Aylescott Cottages. - Approved.

e. Retrospective erection 2 field shelters, 1 goat shed, agricultural plant shed and siting of 1 shipping container - Land off Ilfracombe Hill. - Refusal.

2776.Planning Applications.

a. 53068 - Conversion of indoor swimming pool to form one holiday cottage and a store (amended design and use to that approved by planning permission 51936) - Lower Aylescott. Unanimous approval.

b. 53129 - Erection of a ground mounted solar photovoltaic panel array (3 rows, 50kW) - Cheglinch Farm. Unanimous refusal. Reason - Insufficient detail shown on plans to identify the location of the array in relation to roads.

2777.Correspondence.

a. Hi-Tech Drains - Notification of road closure by the Iron Room for drainage works from

9 -13 January.

b. NDC - Electoral Roll 2011/12.

c. Waterside Practice - Patient Representation Group.

d. Victim Support - Information and donation appeal.

e. North Devon Voluntary Services Ltd - Information.

f. Village Green - Winter Issue.

g. North Devon Connect - Winter issue.

h. DCC Highways - Travelling in Winter - Information leaflet.

i. NDC - Agendas, Minutes, Weekly Information Sheets.

2778.Any Other Business.

a. Cllr J Oades gave an update concerning the proposed Community Shop. She hoped to have more information regarding the location by the next meeting.

b. Cllr J Oades had had a query regarding why such a big grant had been given to the Barnstaple based Falcons Gym from the Fullabrook Wind Farm fund. She established from the Chair of the CICthat the gym was used by many residents of the parishes adjoining the Fullabrook Wind Farm and the residents were named on the application form.

There being no further business, the Chairman closed the meeting at 10.25pm.

     (2)   30 Day Notice Account         wef 31st October             £5629.56.
b.   Petty Cash expenditure since last meeting - £nil.

MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING

HELD AT WEST DOWN PARISH HALL ON 7th SEPTEMBER 2011

Present: Cllr J Oades
(Chairman), DCllr M Wilkinson, PCSO V Randle, Cllrs R Drew, C King,P Knowles, K Oades,S Squire and E Wright

The Chairman opened the meeting at 7.30pm with apologies being received from CCllr A Davis and DCllr P Barker.

2724.Public Speaking.

a.
Mr Tony French complained of recent incidents of anti-social behaviour of noise and nuisance by children playing in the car park area and particularly outside his cottage until late at night
b.
Although having sympathy with Mr French, PCSO Randall pointed out that children are allowed to play as long as they are not breaking the law.
c.
PCSO Randall and the Clerk to liaise to word a letter to advise village residents of the distress caused to some residents by the inconsiderate behaviour of some of the children in the village

2725.Police Report.

PCSO V Randle reported
on the following:

a.
There have been a few issues over the period of the summer holidays and PCSO Randle conducte a 'letter drop' informing parents of instances of anti-social behaviour and criminal    damage around the village.No further instances have been reported and the situation does seem to have died down in the last couple of weeks.

b.
There were 5 reported crimes in August compared to 3 last August,including thefts at Foxhunters and Mullacott Industrial Estate, criminal damage to property and to a vehicle. Crimes undetected as yet.

c.
PCSO Randle continues to encourage people to report incidents so they can be logged and data collected.

d..
There has been an increase of dog fouling, particularly in the churchyard. The dog warden has been advised.

2726.Minutes of the Last Meeting.The
Minutes of the meeting held on 3rd August were approved and signed

2727.Matters Arising.

a.
2713a. A wheelie bin for litter has now been provided for the car park.
However, it has already been damaged and children have been seen climbing up the lamppost to which the bin is secured.

b.
2713b. Mr Brian Holme has now scheduled maintenance of the landscaping at the car park, 3 or 4 times a year at NDC expense

c. The provision of car park signs is now in hand.

 d
2713d. DCC have now treated the Giant Hogweed growing by Crackaway Barton although new growth has been noted.

e.
2713f. Still awaiting response from NDC concerning the request for litter bins at the bus shelters. Clerk to 'chase'

 f.
2713g. Western Power have now scheduled the request to lop the trees
encroaching into the power lines along Garden Lane.

2728.CCllrs Report. No report this month.

a.
Following the 'walk about' of the village, a list of works were identified and details of jobs now completed/still to be completed was given out

b.
A grit bin was sited by the ford on Pulland Lane instead of at Churchill. Mr
Jamie Pearce has kindly agreed to relocate the bin.

c.
Mr B Worth has kindly agreed to be the 'Snow Warden'.

d.
There is a build up of leaves in the new drainage grill by Lower Aylescott.

2729.DCllrs Report. DCllr Wilkinson
reported on the following

a.
Nick Harvey MP will at the Square between 10.00 - 10.45 on Thursday 29th September as part of his Rural Tour and Mobile Surgery. No appointment is needed.

b.
The Executive Meeting to consider the Conservation Report will be held next week and    he will be happy to take any additional points to the meeting

c.
The Bathing Quality Reports have now been published, giving a mix of good and not so good reports for the local beaches.

d.
A Planning, fact finding, site visit will take place on 30th September at 10.00 with reference to the proposed wind turbine for Philip Dennis Foodservice at  Mullacott Cross Industrial Estate. A representative from the Parish Council is invited, however no representation for the Parish Council case will be allowed. 

e.
DCllr Wilkinson informed the meeting that proposed wind turbines at Mullacott Cross Industrial Estate are supported by current government legislation and likely to be approved as they are for 'personal business needs'.

f.
Cllr J Oades was shocked to note that West Down Parish Council response to the Philip Dennis wind turbine application had been mixed up on the NDC Planningwebsite. Clerk to check the website for correct reporting of the Council's consultee response in the future.

g.
It was recently reported that many sites throughout N. Devon have been
identified for residential building, including a site in West Down. DCllr
Wilkinson pointed out that just because the sites have been identified, does
not necessarily mean that building will take place.

 2730.Footpaths. Cllr Squire reported on the
following:

a.
The Chair thanked Gareth Hookway on the excellent work he has completed on FP14 and near Easterground 

b.
Cllr Squire to ask Mr Hookway for a quote to fix the wobbly steps on the P14 stiles and to cut back the hedge.

c.
There is an upside down sign on FP 5.

d.
Mr Hookway will be putting netting over the worn stone steps on the stile
Leading to the road on FP15.

1.Village Historic Core.

a.
Cllrs J Oades, K Oades, R Drew, S Squire and E Wright declared an interest but have been granted dispensations.

 b.
The Chair has forwarded comments, basically correcting points on the draft
proposal, to James Bate to incorporate into a revised draft to be put before
the council Executive on the 13th September. The next stage will be a public consultation period followed by a Public Meeting before any further action is taken on the proposal.

C.
Cllr Squire expressed her reluctance for the draft document to have been
returned so quickly claiming the whole process is 25 years too late, so why the rush now? If the proposal goes ahead, she thinks it could be an unnecessary burden on a selected few in the village.

D.
The main two concerns are:

1.
What will be the benefit of making it a conservation area?

2.
Is it a forgone conclusion that it will become a conservation area or will
residents  have the right to say 'no'?

2732.Annual Health and Safety Review.

 A sub-committee of Cllrs Drew and Wright will review  Parish Council property and report at the next meeting.

2733.Planning Decisions. The following
decision has been made by NDC:

a. 52469 - Siting of 11 non-illuminated gate mounted & 30 non-illuminated pole mounted cautionary signs (amended description) -Fullabrook Windfarm. - Withdrawn.

2734.Planning Applications.

a. 52640 - Extension to bungalow - Green Ridge. - Unanimous
approval.

b. 52681 - Siting of 13 non-illuminated signs - Fullabrook Windfarm.
- Majority approval, 1 abstention.

2735.Correspondence.

1. Paul Holmes-Ling - Proposal for 2 wind turbines at Buttermead
        Farm.


2. Dr A Kwiatkowski - Request for pavement on corner of Dean Road/Ilfracombe Hill junction. Clerk to copy to CCllr Davis and PCSO Randall.


3. Barnstaple Town Council -
        Planning School. Unanimous approval for Cllr King to attend at a cost of
        £15.


4. Ilfracombe and District Community Transport Association - AGM.


5. Clerks and Councils Direct -September issue.


6. Village Green - Autumn Issue.


7. NDC - Agendas, Minutes, Weekly Information Sheets.

 2736.Finance.

a.Bank Statements

(1)
West Down Parish Council wef 30th August    
£4429.67 - reconciled.

(2)
30 Day Notice Account wef 30th August £5629.08.

b.
Petty Cash expenditure since last meeting - £nil.

c.Cheques:

(1)
BACS receipt from DCC - additional P3 grant            - £500.00.

(2)
Cheque No: 000374 to WDPHMC for 6 months hire of hall   - £90.00.

(3)
Cheque No: 000375 for 2 invoices for footpath works       - £570.00

d.Annual Audit. The Annual Return for the year ended March 2011 has been returned by the Audit Commission with nocomments.

2737.Any Other Business. - Nil.

There being no furthe business, the Chairman closed the meeting at 9.40pm.

MINUTES OF THE WEST DOWN ANNUAL PARISH COUNCIL MEETING

HELD AT WEST DOWN PARISH HALL ON 4^th MAY 2011

Present: Cllr. A. Hewitt (Chairman), C.Cllr A Davis, Cllrs. J Oades, S Squire and E Wright.

The Chairman opened the meeting at 7.00pm. by welcoming the members of the public present.

1.   Apologies.   Apologies were received from DCllr P Barker, DCllr M Wilkinson, PC M Kirk, PCSO V Randle and Cllr D Spear.

2.   Minutes of the last Meeting. The Chair read out the previously approved Minutes of the last APM held on 5^th May 2010.

3.   Questions from the Public.   The Chair invited questions from the Public.

a.   Mrs T Buchan - thanked the Parish Council for it's work over the last year. She had concerns about parking with the planned new development of The Crown Inn and hopes there will be directional road signs for the car park.         

The Chair responded that he shared Mrs Buchan's concerns over the parking designation as included with the Planning Approval which he felt was probably unenforcable.

The Parish Council has previously identified the need for car park signs and it is hoped that these will be funded by grants from our County or District Councillors. The Chair continued that he was concerned that the Planning Department was becoming less accountable to the District Councillors whose powers to "call" applications has been seriously eroded over the past years.

b.   Mr J Hookway concurred with the view that the Planning Department does appear to becoming more unaccountable. He thanked the Parish Council for having a "thankless task" and with his imminent retirement, particularly thanked Cllr Hewitt for the 40 plus years that he has served on the Parish Council.

The Chair responded that the role of the Parish Council has changed greatly over the years and was very different and simpler when he first started, but he has always strived to do what was to the benefit of the Parish and residents.

c.   Mr W Buchan - questioned the point of the Parish Council with it's apparent lack of influence, particularly relevant to Planning issues.

The Chair responded that the Parish Council has many other roles in addition to Planning items, for example, setting the annual Precept and acting as a consultee to various Authorities. Although not necessarily being influential initially, the Parish Council can 'link-up' with the District Councillors in order to "make waves" and he hoped, that, following the elections, District Councillors will also take the opportunity to monitor and verify the efficiency of certain Council departments.

d.   Cllr A. Hewitt - as this is to be his last full meeting before he retires, he thanked all Parish Councillors, past and present, that he has had the honour of serving with over the years and hopes to hand over a Parish Council in good condition and financially sound. He also thanked Mr John Hookway and Mr David Ayre for their initial work with P3, setting up the groundwork for all the footpaths in the Parish, providing a solid foundation for the current and future Councils.

MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING

HELD AT WEST DOWN PARISH HALL ON 4^th MAY 2011

 Present: Cllr A Hewitt (Chairman), CCllr A Davis, Cllrs J Oades, S Squire and E Wright.

 The Chairman opened the meeting at 7.30pm. with apologies being received from DCllr P Barker, DCllr M Wilkinson, PC M Kirk, PCSO V Randle and Cllr D Spear.

 2672.   Police Report. PCSO V Randle sent a written report on the following :-

a.   There were 3 reported crimes in April compared to 8 in the same period last year.

b.   Fly tipping has occurred at the Dean Cross Picnic Site which the Police have reported to North Devon Council.

2673.  Minutes of the Last Meeting. The Minutes of the meeting held on 6^th April were approved& signed

2674. Matters Arising.

a.   2663a.   No reply has yet been received from Brian Holme concerning the proposals sent in March, hopefully due to a moratorium by virtue of the forthcoming elections.

Cllr. Oades reported that the wooden fence post has been repaired, however the landscaped area is in need of weeding/maintaining as per the Planning Approval Conditions .

b.   2663b. The Dean Cross Picnic Site has been closed and chained off, however, the gate has been sawn through and the lock and chain has disappeared. The gate has now been re-secured.

c.   2663d. Cllrs Oades reported a 23.5% success rate of returned questionnaires regarding the possibility of forming a 'Community Shop'.  It would appear there is support for the shop and a number of volunteers have offered to assist. A committee will hopefully be formed in order to progress the project further. The Chair thanked Cllr Oades for her work thus far in organising the initial project enquiries.

d.   2664d.   CCllr Davis will again report the verges that need clearing at Rock Hill.

e.   2664e.   CCllr Davis has reported the Giant Hogweed to DCC, who will be taking the necessary action.

f.   2665d.   The Chair thanked DCllr Barker, (in absentia), for the work she has done over the past years relevant to our Parish.

g.   2669e.   Cllr. Oades has agreed to 'undertake' the local Devon Tythe Map Project.

h.   2669g. The Chairman advised that members of the New Parish Council have been invited to attend a guided tour of the Fullabrook Windfarm in July, and understood that the turbines should be fully operational by September.

i.   2671a. No reply has yet been received regarding collections from the post box.

2675.   CCllrs Report.  CCllr Davis reported on the following:

a.   DCC have been making pothole repairs. Clerk to forward a list of potholes to CCllr Davis.

b.   The numbers seeking Jobseekers Allowance has fallen, even before taking the seasonal reduction into account.

c.   The DCC bid for superfast Broadband has been submitted and a reply is expected before the end of May.

d.   Cllr Oades asked if verge cutting was going ahead. CCllr Davis replied that there would still be 2 cuts per annum as usual.

2676.   DCllrs Report. There was no report this month.

2677.   Footpaths.   Cllr Squire reported on the following:

a.   FP12 - the stile above Easterground is impassable, and the adjacent gateway is no longer useable. - Mr G. Hookway to be asked to clear the overgrowth and assess the condition of the stile to establish any necessary repairs.

b.   FP14 - one stile has a wobbly step and the 2^nd stile has no fingerpost to show the direction of the footpath.

c.   P3 are currently walking/inspecting the footpaths and have reported that West Down's footpaths are some of the best in Devon.

d.   The Definitive Map Review Consultation is still ongoing and 2 issues have been highlighted:

(1)   FP13 - Upgrade the footpath to a bridleway and extend to the main road near Hore Down Gate.

(2)   FP3 - Diversion of footpath between Stocklands Lane and Stocklands Hill Farm onto the route currently used.

2678.   Planning Decisions. The following applications have been decided:

a.   Appeal against NDC decision to refuse wind turbine at Hore Down Water Works - Dismissed.

b.   51836 - Extension to dwelling, erection of decking and erection of detached double garage/store - The Byre, Aylescott Cottages, Lower Aylescott. - Approved.

2679.   Planning Applications.

            a.   51936 - Conversion of indoor swimming pool to form 1 holiday cottage & an office -             Aylescott Cottages, Lower Aylescott - Unanimous approval.

            b.   52121 - Erection of 1 x 3KW wind turbine (Height 10.5m, blade length 3.3m) at 8a             Commercial Point, Mullacott Industrial Estate - Unanimous approval.

2680.   Correspondence.

a.   NDC - Confirmation of elected Parish Councillors from uncontested election.

b.   NDC - Notice of Financial and Other Interest Register and Members Code of Conduct Training.

c.   DCC - Notice of work to start part time street lighting in West Down to begin 16^th May.

d.   DALC - Election of County Committee.

e.    Senior Council for Devon - April Newsletter.

f.     Junk Mail - Recycling Newsletter.

g.    NDC - Agendas, Minutes, Weekly Information Sheets.

2681. Finance.

            a.   Bank Statements

                  (1)   West Down Parish Council   wef 30^th  April         £8037.60 - reconciled.

                  (2)   30 Day Notice Account         wef 30^th April         £5628.15.

b.   Petty Cash expenditure since last meeting - £nil.

c.   Cheques -

            (1) BACS payment received from NDC - £3655.21

                                                            £530.00 - 50% Parish Grant

                                                            £3125.21 - 50% Precept less DALC subs.

            (2)   Cheque No 000365 to J. Oades for printing costs (S.137 Payment) - £50.00.

            (3)   Cheque No 000366 to Community First - Annual insurance            - £501.04

            (4)   Cheque No 000367 to WDPHMC - 50% annual grant                       - £250.00

            (5)   Cheque No 000368 to WDPCC - 50% Annual grant                          - £550.00

            (6)   Cheque No 000369 to Mr D Lewis - Clerk's salary                              - £715.00

d.   Annual Insurance Review.   The Insurance policy was reviewed and agreed.

e.   Annual Audit.  

     (1) The end of year accounts and Out-Turn for year end March 2011were presented and

      approved.

     (2)   The end of year accounts Ledger was approved and signed.

     (3)   The Statement of Accounts and Annual Governance Statement of the Annual Return

     for year end 31st March 2011 was checked, approved and signed along with the Bank

     Reconciliation and Statement of Significant Variances.

2682.   Any Other Business.

            a.   The following items were identified for the Parish Lengthsmen:

                        (1)   Clear pile of debris by railings on The Square.

                        (2)   Clear growth under Roborough Bridge and clear watercourse along the stream.

            b. The rubbish recently left in the bus shelters by Foxhunters is considered too hazardous to be cleared by normal methods. Clerk to seek advice from NDC and DCC and to inform the            PCSO.

There being no further business, the Chairman closed the meeting at 9.35pm.

MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING

HELD AT WEST DOWN PARISH HALL ON 6^th APRIL 2011

  Present: Cllr. A. Hewitt (Chairman), CCllr A Davis, DCllr M Wilkinson, Cllrs. J Oades, D Spear and S Squire.

The Chairman opened the meeting at 7.30pm. with apologies being received from DCllr. P Barker, PC. M Kirk, PCSO. V Randle and Cllr E Wright.

 2661.   Police Report. PCSO V Randle sent a written report on the following :-

 a.   There were 4 reported crimes in March compared to 3 in the same period last year. Two of the crimes relate to entry and attempted theft at the Fullabrook Wind Farm compound and 1 crime related to damage by fire to a garden shed.

 2662.  Minutes of the Last Meeting. The Minutes of the meeting held on 2^nd March were  approved and signed.

 2663. Matters Arising.

 a.   2660.   The Chair advised that as the details surrounding the Car Park Area were hopefully close to a conclusion, he considered it time to brief the meeting and members of the public present on the developments leading to the current situation, namely that the P.C. had requested that the ownership and management  thereof should remain with the District Authority with an annual financial contribution towards the maintenance coming from the P.C precept, as the P.C., has no expertise or the Authority / funds to adequately manage the areas in question.

No reply has yet been received from Brian Holme concerning the proposals sent last month, and Cllr Spear questioned if the lack of a timely response was due to a moratorium by virtue of the forthcoming elections.

Cllr. Oades reported that one of the posts of the wooden fence adjacent to the Car Park has already been broken, DCllr Wilkinson agreed to advise the Authority.

b.   2649c. The Dean Cross Picnic Site has now been closed and chained off, however, the Chair warned that the chain alone would not deter people determined to enter the site. Some dog walkers who formerly used the areas have complained to the Chairman regarding the closure, and he had explained the reasons therefore.

c.     2651d. There has been an encouraging response for new candidates to stand as Parish Councillors at the forthcoming elections, with 5 accepted nominations and 2 offers for Co-Option, leaving an additional place for a further Co-Option if required.

The May meeting will be the last one of the current Council, incorporating the Annual Parish Meeting, and the June meeting will then incorporate the AGM with the Chair attending until a new Chair is voted in, unless an emergency meeting is convened in the interim.

d.   2659a. Cllrs Oades and Squire attended a meeting to discuss the possibility of forming a 'Community Shop'. - A consultation questionnaire has been produced for distribution to all houses in the Parish to see if a shop is wanted / required / supported, and it was agreed to authorise S.137 expenditure of up to £50 in order to cover the cost of printing.

2664.   CCllrs Report.  CCllr Davis sent a written report on the following:

 a..   DCC and Somerset County Council have joined forces to make a compelling bid to win Government funding for super fast broadband for the two counties.

 b.   More than £9M has been awarded to DCC for pothole repairs.

 c.   Charges have been introduced for certain items such as building rubble, soil and tyres at re-cyling centres, however, normal household waste will still be free of charge.

 d.   Cllr Oades reported that the verges at Rock Hill still need clearing.

 e. Giant Hogweed is growing again by Crackaway Barton.

 f.   There are 2 potholes by Fairview Farm Cottages on Ilfracombe Hill.

 g.   The Chair thanked CCllr Davis for the work she has done over the last year.

2665.   DCllrs Report. DCllr Wilkinson reported on the following:

 a.   A study of the Social-Economic effect of second homes in the area is taking place. A proposal is being put forward for recycling for holiday homes to be paid for as part of the owners' business tax.

 b.   The Chair questioned the NDC decision to approve the Planning application for The Crown Inn despite none of the P.C. objections being suitably addressed. DCllr Wilkinson shared the frustration of the Chair but said his views had also been ignored and he had not been invited to attend a site meeting which he understood had been arranged with the applicant and other interested parties.

 DCllr P Barker sent a written report on the following:

 c.   Volunteers to assist with the North Devon Marathon and Half Marathon on 26^th June are being sought.

 d.   The Chair thanked DCllr Wilkinson for all the work he has done over the past years and as DCllr Barker should be attending the next meeting, the Chair would thank her then.

2666.   Footpaths.   Cllr Squire reported on the following:

 a.   A P3 Grant of £1000 has been received.

 b.   Gareth Hookway has weatherproofed the benches as requested and will now start on clearing the footpath by the bottom of Ilfracombe Hill.

 c.   Progress is being made by P3 for potentially redirecting a section of the Stocklands footpath in 'the Stockade' area.

 2667.   Planning Decisions. The following applications have been approved by NDC:

 a.   51315 - Extensions and alterations to Public House together with creation of a separate dwelling (amended plans) at The Crown Inn.

b.   51542 - Permission to allow 12 month holiday occupancy at Swallow and Tawny Cottages, Buttercombe Barton, Bradwell Road.

2668.   Planning Applications.

 a.   49825 - Erection of 3 wind turbines (additional information) - Land at Great Shelfin Farm.

Unanimous refusal. Reasons:-

      (1)   This proposal is situated in a 'Protected Coastal Area' where only development considered to be essential would be permitted. It is not considered that this proposal  satisfies that criteria.

     (2)   If approved, this development would, when considered in conjunction with other similar, current and indicated developments planned, result in a proliferation of varying types and sizes of those alien structures being visible over a wide area to the visual detriment of the locality as a whole.

 b.   51897 - Retrospective application for installation of 3 refrigerated containers to form extension to industrial unit - Unit 4C, Mullacott Industrial Estate. Unanimous approval.

 c.   51737 - Erection of conservatory - Shutes Cottage.

General comment - Whereas this Council does not object to the principle of the provision of a conservatory for the dwelling, it is considered that the current proposal is not integrated into the overall façade of this traditional building.

 d.   51836 - Extension to dwelling, erection of decking and erection of detached double garage/store - The Byre, Aylescott Cottages, Lower Aylescott. - Unanimous approval.

2669.   Correspondence.

 a.   West Down School - Notification of formation of 'federation' with Berrynarbor C of E Primary School and announcement of public consultation meetings.

b.   NDC - Notice of Referendum, District and Parish Elections on 5^th May.

c.   NDC - Statement of nominations for District and Parish Council elections.

d.   NDC - Local List Consultation.

e.   DCC - Devon Tythe Map Project.

f.     DCC - Notification of road closures for drainage works:

   Winsham Down to West Down School - 7/8^th July

   Beara Down to Churchill House - 18/20^th July.

g.   Fullabrook Wind Farm - Newsletter.

h.  Village Green - Spring Issue.

i.    TwentyfourSeven - NHS Newsletter.

i.   NDC - Agendas, Minutes, Weekly Information Sheets.

2670. Finance.

             a.   Bank Statements

                  (1)   West Down Parish Council 
wef 31^stMarch     £4382.39 - reconciled.

                  (2)   30 Day Notice Account       
wef 28^th February   £5627.90.

 b.   Petty Cash expenditure since last meeting - £nil.

 c.   Cheques - BACS payment received from DCC - P3 Grant - £1000.00.

d.   Invoice received from DCC for DALC/NALC subs £124.79 - to be paid from Precept.

e.   Annual Audit form received - to be returned by 20^th June.

2671.   Any Other Business.

             a.   Cllr Squire reported that the post box is now only emptied once a day and on occasions  is full up. Clerk to write to the manager of the sorting office to seek clarification.

There being no further business, the Chairman closed the meeting at 10.00pm.

MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING

HELD AT WEST DOWN PARISH HALL ON 2^nd MARCH 2011

Present: Cllr. A. Hewitt (Chairman), D.Cllr. P. Barker, PCSO, V. Randle, Cllrs J. Oades, D Spear, S. Squire. and E. Wright.

 The Chairman opened the meeting at 7.30pm. Apologies were received from CCllr A Davis, DCllr M Wilkinson and PC M Kirk.

 2648. Public Speaking. Mr W Buchan expressed sadness on hearing of the closure of 'West Down Dairies' which he felt, highlighted the problems of 'scale' and having to compete against the larger  corporations. He was also concerned about the impact on the village environment, by the formation of large 'agro-industrial' developments in the locale, requiring the passage of large agricultural vehicles on our restricted rural roads and through the village itself. He wondered if any Planning regulations were currently in place, limiting the combined usesof existing farmsteads, in order to safeguard the future of rural communities.

The Chair responded that he too was sorry to hear about the closure of West Down Dairies,  citing the case of the announced closure of the village shop as yet another example of a small rural business having to compete against corporations, with large supermarkets opening in Ilfracombe and the removal of the Post Office from the shop. Notice has been given that the village shop is due to close at the end of 2012 and the Chair thanked the owners for their timely warning. He confirmed that as far as he was aware, no Planning consent is required when combining existing farm usages, unless further agricultural buildings or alterations were planned. DCllr. Barker concurred with the Chair's comments, and confirmed that strict Planning requirements are already in place if and when required.

2649.   Police Report. PCSO V Randle reported on the following:

             a.   There has been an increase in shoplifting in Ilfracombe over the past few weeks.

b.   There was 1 reported crime in February compared to 7 in February last year.

c.   There has been a lot of fly tipping at the Dean Cross picnic site, which has not yet been closed.

d.   The Chair thanked her for providing a continued visible Police presence in the village.

 PSCO Randle said she would be in the village most Thursdays during the coffee morning at the Iron Room, should anyone wish to see her.

 e.   Cllr Squire reported a traffic jam in the village yesterday but parking is generally better with more people using the car park for the school run.

2650.  Minutes of the Last Meeting. The Minutes of the meeting held on 2^nd February were  approved and signed.

2651. Matters Arising.

 a.   2647.   Members of the Public were again asked to leave the room whilst matters concerning  the car park were discussed in committee under part two procedures.

 b.   2638b.   A reply has been received from P3 about the footpath by 'the stockade'. The Definitive Map Review process is still open for West Down Parish and 'they' will approach the landowners to investigate how best to take this forward.

 c.   2638e.   Clerk to notify CCllr Davis that PCSO Randle has reported that the Dean Cross Picnic Site was not closed as of 1^st March 2011 as previously advised. (Ser.2648c refers).

 d.   2644d. The clerk produced a poster for display and distribution to encourage new people to stand as Parish Councillors at the forthcoming elections.

 2652.   CCllrs Report.  CCllr Davis sent a written report on the following:

 a.   DCC has welcomed the Government announcement of extra cash for pothole repairs.

  b.   Responsibility for concessionary bus passes will go to DCC from District Councils on 31^st March. A new Companion Pass is to be introduced for pass holders who are only able to travel by bus with the assistance of a companion.

 2653.   DCllrs Report. DCllr Barker reported on the following:

 a.   NDC budget has been agreed and passed. Although there were many difficult choices, there will be no compulsory redundancies and it is hoped that there will be no noticeable changes in front line services.

 b. NDC and Torridge will join forces with the Police under one roof at Brinsworthy to pool resources to deal with anti-social behaviour (ASB). Licensing legislation will be reviewed in 2012 to help with the ASB problem.

 c.   The Chair praised both DCC and NDC for not increasing Council Tax charges and being able to maintain services that other authorities have had to scrap.

2654.   Footpaths.   Cllr Squire reported on the following:

 a.   The P3 Grant application has been completed and forwarded to D.C.C.

2655.   Planning Decisions. Nil.

 2656.   Planning Applications.

 a.   51535 - Erection of wind turbine (height 53.88m, height to hub 37.18m, blade diameter 33.4m) - Land at Mullacott Cross Industrial Estate. Cllr Wright declared an interest and left the room.

Unanimous refusal. Reason: Approval could lead to proliferation of different types and sizes of wind turbines, to the detriment of the locality.

2657.   Correspondence.

 a.    West Hill Farm - Notification of public consultation on 3^rd March at the Parish Hall, for a 'Solar Park'.

b.    Audit Commission - Notification of appointment of Jackie Bellard as the external auditor for West Down Parish Council.

c.    NDC - Poll Cards.

d.    DCC - Social Care for Adults - leaflets.

e.    HM Revenue and Customs - PAYE implementation for Parish Council Clerks.

f.   DCC - Mineral Core Strategy - Options consultation paper.

g. Clerks and Councils Direct - March edition.

h. DALC - March/April Newsletter.

i.   NDC - Agendas, Minutes, Weekly Information Sheets.

2658. Finance.

             a.   Bank Statements

                   (1)   West Down Parish Council   wef 28^th February   £3505.89 - reconciled.

                  (2)   30 Day Notice Account         wef 28^th February   £5627.68.

 b.   Petty Cash expenditure since last meeting - £nil.

 c.   Cheques :-   Cheque No. 000364 to WDPHMC for 6 months hire of hall - £90.00.

d.   Invoice received from J & J Bins for dog bin emptying - paid by Standing Order.

  2659.   Any Other Business.

             a.   Following the notice of closure of the village shop, the Chair questioned if the Fullabrook  Wind Turbine Community Investment Fund would support the funding a community shop. Does the village want a community shop and will there be volunteers to run one? Clerk to agenda this item for the new Parish Council to consider .

 b.   Cllr Squire reported that the drains opposite the school and by the old Long House are blocked.

            There being no further business, the Chairman closed the meeting at 9.35pm.

MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING

HELD AT WEST DOWN PARISH HALL ON 5^th JANUARY 2011

 Present: Cllr A Hewitt (Chairman), CCllr A Davis, DCllr M Wilkinson, PCSO V Randle,                Cllrs J Oades, D Spear, S Squire and E Wright.

The Chairman opened the meeting at 7.30pm by wishing all present a Happy New Year. Apologies were received from DCllr P Barker and PC M Kirk.

2624.   Police Report. The Chair congratulated PCSO Vicky Randle on her recent marriage, who gave the following report:

 a.   There was 1 reported domestic 'non -crime'.

 b.   There is no feedback yet concerning the meeting about car parking held on 3^rd December.

2625.  Minutes of the Last Meeting. The Minutes of the meeting held on 1^st December were   approved and signed.

2626. Matters Arising.

 a.   2614c.   Cllr Spear reported on the Parish Council Planning Forum that he attended.

 b.   2614e.   Members of the Public were again asked to leave the room whilst matters concerning  the car park were discussed in committee under part two procedures.

c.   2614g.   Cllr Squire to speak to the landowners concerning the Chair's suggestion that the footpath section by "the stockade" is not particularly relevant and that the adjacent landowners may agree to the provision of a "permissive footpath" diversion onto the adjacent track, thereby rendering the present footpath section unnecessary.

d.   2614h.   DCllr Wilkinson has asked if it is possible to have a litter bin sited at the car park and was told it depended on available funding.

e.   2615e.   The Chair praised the work of the re-cycling collection team who completed their collections despite the ice and snow.

f.    2616b.   Cllr Spear declared an interest in the 'Surfbus' item, as he has been involved with committees regarding the funding.

g.   2618a.   The overhanging conifer at the rear of Gills Farm on Austin's Hay footpath has now been cleared.

h.   2618b.   Mr Hookway has still not received stile kits etc from P3. Clerk to repeat request.

i.    2620b.   A further letter of objection has been copied to the P.C., from Mr and Mrs Barker of 1 Thorne Park, concerning planning application 51315, at The Crown Inn, but as the original had been sent directly to the NDC no further action was required.

2627.   CCllrs Report.  CCllr Davis reported on the following:

            a.   Grit Bins. - Following complaints that grit bins have not been filled, DCC is introducing a  system whereby the bin is labelled and photographed with the time and date of filling. She is  also aware that grit in some locations appears to have been taken for personal use.

            b.   Cllr Oades asked if there had been any further developments with the Dean Park Picnic Site. CCllr Davis has not been made aware of the current situation.

            c.   The Chair reported that the road surface on the Cheglinch to West Down road is badly  broken up on its northern edge, at the exit from Cheglinch itself and needing urgent attention.

2628.   DCllrs Report. 

            a.   DCllr Wilkinson reported on the following:

                 (1)   He is looking forward to the new Localism Bill, whereby powers will be passed down  from central government to Local Authorities.

                 (2)   As part of the government's reviews, it would seem that the Standards Board may be  axed.

b.   DCllr Barker sent a report on the following:

     (1) Reduction of funding from central government.

     (2)   She is continuing to campaign for better local utility services such as gas, preferably being underground as it is a tourist area.

     (3)   She is still trying to bring down the fuel poverty age from 70 to 65.

     (4)   She continues to be involved with 'green energy', such as the Lyn Hydro project and encourages the use of old energy producing mechanisms such as water wheels.

     (5)   The biggest complaint she receives is about dog mess. NDC have now increased the fine to £1000 and dog wardens will be active in areas that are perceived to have a problem.

c.   Notification has been received from NDC concerning the hours of operation for construction of the Fullabrook Windfarm. The Chair questioned as to whether the samenotification is required regarding transportation of large items at night. Clerk to copy letter to Cllr Spear.

2629.   Footpaths.   Cllr Squire reported on the following:

a.   The footpaths have now been surveyed.   Cllr Squire and the Clerk to meet to complete paperwork and formulate P3 Grant application.

2630.   Planning Decisions. The following application had been determined by the NDC:-

a.   50527 -  Siting of signs - Trimstone Manor. - Split Decision.

     Signs A and C - Approved.

     Signs B - Refused.

2631.   Planning Applications.

            a.   51451 - Erection of 60m meteorology mast and associated guy ropes - Philip Dennis  Frozen Foods Ltd. Mullacott Cross Industrial Estate.

            Cllr Wright objected in principle but not on planning grounds. -  No Comment at this time.

2632.   Correspondence.

a.    Police Authority - Conference at Barnstaple on 15^th March.

b.    DCC - Changes to Mobile Library times. It will visit West Down fortnightly on Thursdays between 9.50 - 1035 am.

c.    Nick Harvey MP - Notice of Surgeries.

d.    NDC - Weekly information sheets, agendas and minutes.

 2633. Finance.

            a.   Bank Statements

                  (1)   West Down Parish Council   wef 31^st December   £4672.39 - reconciled.

                  (2)   30 Day Notice Account         wef 31^st December   £5627.20.

b.   Petty Cash expenditure since last meeting - £nil.

c.   Cheques.

(1)   Cheque No. 000362 to Mr G Hookway for P3 works -       £399.50.d.   Precept/Parish Grant 2011/12.

Confirmation was received from NDC that Precept would be £6500 and that a Parish Grant of £1060 based on the latest up to date figures received after the meeting, would also be provided.

 2634.   Any Other Business.

a.  Cllr Oades reported that individuals had paid privately for salt and snow clearance, particularly along the Fullabrook road from Aylesdene, and suggested the Parish Council budget for salt in the future. The Chair responded that the Parish Council cannot be made responsible for snow and ice clearance but there is a possibility of appointing a 'Snow Warden' to liaise directly with the County Council, if agreed in due course.

There being no further business, the Chairman closed the meeting at 10.00pm.

MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING

HELD AT WEST DOWN PARISH HALL ON 1^st DECEMBER  2010

Present: Cllr A Hewitt (Chairman), DCllr P Barker, DCllr M Wilkinson, Cllrs J Oades, S Squire and E Wright.

The Chairman opened the meeting at 7.30pm with apologies having been received from

CCllr A Davis, PC M Kirk, PCSO V Gordo and Cllr D Spear.

2612.   Police Report. PC Kirk sent a written report on the following:

a.   There was 1 reported crime in November compared to 5 last year.

b.   He has arranged a meeting at the Parish Hall on Friday 3^rd December, for interested parties, concerning parking issues.

2613.  Minutes of the Last Meeting. The Minutes of the meeting held on 3^rd November were                 approved and signed.

2614. Matters Arising.

a.   2597a(ii).   The Chair has received a letter from Nick Harvey MP, including a response from BT, concerning the general complaints regarding poor Broadband provision in parts of the parish.

b.   2597b.   PC M Kirk has arranged a meeting at the Parish Hall on Friday 3^rd December, concerning parking issues (ser. 2612b refers).

c.   2600a. Cllr Spear not present to give details of Parish Council Planning Forum.

d.   2602a(3).   NDC have still not given a final decision concerning the Parish Grant.

e.   2603.   Members of the Public were asked to leave the room whilst matters concerning

 the car park were discussed in committee under part two procedures.

f.   2604a.   The Chair reminded Cllrs. to survey their respective footpaths asap.

g.   2604c.   The Chair suggested the footpath by the stockade is not particularly relevant and that the adjacent landowners may agree to the provision of a "permissive footpath" diversion onto the adjacent track, rendering the present footpath section unnecessary.

Cllr Squire to speak to the landowners.

h.   DCllr Wilkinson agreed to ask if it is possible to have a litter bin sited at the car park.

2615.   CCllrs Report.  CCllr Davies sent a written report on the following:

            a.   Underage Drinking. - DCC's Trading Standards Teams and Police have praised the             efforts of license holders in North Devon to dramatically reduce the sale of alcohol to     underage children.

            b.   Unemployment. - Unemployment in Devon rose for the first time in 7 months- but has             fallen since this time last year.

            c.   NHS. - An NHS Devon strategy to improve the health and wellbeing of people living in             rural areas of Devon has been welcomed by DCC's Cabinet.

            d.   Up to 60 jobs will be safeguarded at DCC following a new agreement between the  Authority and trade unions on terms and conditions.

            e.   Recycling. - With a recycling rate of 52.62%, Devon is the 2^nd best County in England,             after Leicestershire, with over 200,000 tonnes being recycled instead of going to landfill.

2616.   DCllrs Report. 

            a.   DCllr Barker reported on the following:

                 (1)   She attended a briefing about New Housing. A new initiative for 1^st time purchasers          as an alternative to Affordable Housing.

b.   DCllr Wilkinson reported on the following:

     (1)   Funding is now in place to start a 'Surfbus'; a double decker bus equipped with racks

      for surfboards and the like, visiting the local beaches. It is planned to start this service in 

      April 2011.

c.   Cllr Oades highlighted a waste due to some NDC Depts., sending out correspondence in large envelopes, thereby attracting higher postage, when smaller ones would suffice.

d.   The Chair thanked DCllrs Barker and Wilkinson and CCllr Davis, in absentia, for all their help and support throughout the year.

2617. Finance.

            a.   Bank Statements

                  (1)   West Down Parish Council   wef 30^th November   £6266.92 - reconciled.

                  (2)   30 Day Notice Account         wef 30th November    £5626.97. 

b.   Petty Cash expenditure since last meeting - £nil.

c.   Cheques.

(1)   Cheque No. 000361 to Mr G Hookway for grass cutting and bus shelter cleaning 2010                                                                                                                        -          £1568.53.

d.   Tender for Grass Cutting and Bus Shelter Cleaning 2010.   (Cllr Squire declared a personal interest). The sole tender, from Mr G Hookway for £1334.92 + VAT was accepted. It was noted that the tender was kept at the same price as last year.

e.   Tender for preservation of 6 wooden seats. (Cllr Squire declared a personal interest).

Mr Hookway supplied the only tender of £35 per seat + VAT., and this was accepted.

The Chair requested information on the type of preservative Mr Hookway intends to use prior to work starting.

f.   Forecast Budget 2011/12.

(1)   The present balances were considered and the Parish Council was satisfied with the level of balances held, which included provision towards the village car park.

(2)   The forecast budget for 2011/12 was presented, discussed and approved. Contributions from balance were set at £867.00.

g.   Precept/Parish Grant 2011/12.

(1)   It was agreed to set the Precept at £6500, an increase of £500 from last year due mainly to presently unknown election costs plus potential contributions for the car park.

(2)   It was agreed the Parish Grant application be made out to the sum of £1000, (based on £2.00 per head of an assessed 500 voters). Afternote: This figure was increased to £1060 based on the latest up to date figures received after the meeting.

2618.   Footpaths.   Cllr Squire reported on the following:

a.   There is an overhanging conifer at the rear of Gills Farm on Austin's Hay footpath. The rest of the footpath has now been cleared.

b.   Mr Hookway has still not received stile kits etc from P3. Clerk to repeat request.

c.   The Chair reminded all that the footpaths should be surveyed soon in order for the P3 Survey forms to be completed and returned for submission by the 14^th February 2011.

2619.   Planning Decisions. The following applications were approved by NDC:

a.   51125 - Temporary road widening & associated works at road 55m north and 20m south of bridge - Little Stowford.

            b.   51073 - Change of use Class B1, B2 & B8 to End-of-Life Vehicle Facility and used car             spares - Unit 3-4, Mullacott Cross Industrial Estate.

2620.   Planning Applications.

            a.   51100 - Erection of workshop (vehicle MOT, repair & investigation) with associated offices, toilets, canteen, car park, secure compound for vehicle storage & associated hard &       soft landscaping - land at Mullacott Industrial Estate. Unanimous approval.

            b.   51315 - Extensions & alterations to Public House together with creation of a separate             dwelling - Crown Inn.

                 (1) Letters of objection received from Mr & Mrs Barker of 1 Thorne Park and from Mr and           Mrs Buchan of The Old Vicarage.

                 (2)   Recommendation ;- Unanimous refusal. Reasons:

                        (i)   The Parish Council concur generally with the views in the letters of objection.

                        (ii) Over intensification of use of the site.

                        (iii) The increase of vehicular traffic generated by the additional dwelling plus,

                           that generated by the proposed additional letting bedrooms for which no

                           additional parking provision is available.

            c.   51328 - Temporary use of land for the stationing of a mobile concrete plant - Waste             transfer and Recyling Station, Little Stowford. - No comment.

            d.   51031 - Erection of double garage and alterations to improved access (amended             description and plan) - Gills Farm, Rock Hill. - Unanimous approval.

2621.   Correspondence.

a.    DALC - Nov/Dec Newsletter.

b.    DALC - Democracy Pack.

c.    North Devon Direct - Winter issue magazine.

d.    Safer North Devon - Autumn Newsletter.

e.    Affordable Rural Housing - A practical guide for parish councils.

f.     DCC - Travelling in Winter - Information leaflet.

g.    NDC - House to house Act - Little treasures childrens's trust.

h.    NDC - Weekly information sheets, agendas and minutes.

 2622.   Any Other Business.

a.  Cllr Squire inquired as to the next visit of the road sweeping lorry.

b.   The border of the road by Sunnyside is probably too big for the Parish Lengthsmen to clear now, and CCllr Davis should be advised accordingly.

c.   The sides of 'trenches' in the road by the bugalows on Ilfracombe Hill are breaking up.

d.   The grit bins all need re-filling.

e. Mr B Worth has spread salt over the village roads. He has offered to store salt at his farm if required and supplied by DCC.

There being no further business, the Chairman closed the meeting at 10.15pm by wishing all a Merry Christmas.

MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING

HELD AT WEST DOWN PARISH HALL ON 3^rd NOVEMBER  2010

Present: Cllr A Hewitt (Chairman), DCllr M Wilkinson, PC M Kirk, PCSO V Gordo, Cllrs J Oades and S Squire.

The Chairman opened the meeting at 7.40pm with apologies received from CCllr A Davis,

DCllr P Barker, Cllrs D Spear and E Wright.

2597.   Public Speaking.

a.   Mr D Ayre spoke on the following subjects:

(1)   He questioned the accuracy of the Minutes of the last meeting with no reference

     having been made to the meeting going into 'Part two' with the Public Exclusion. 

 (2)   He agreed with the comments about slow broadband speed in the village.

 (3)   He noted that the new Government have declared that there will be no more Post  Office closures during their term and questioned if this included Outreach Post Offices,  the like of which we now have in the village.

 (4)   He hoped that the Parish Council will continue to offer financial support to the Parish

     Hall in the form of an annual grant.

            Chair's response:

            (i)   Thanked Mr Ayre for highlighting this omission which will be rectified in the next Minutes.

            (ii)   The Chair has notified the problem of slow broadband to Nick Harvey MP during his             recent visit to the village. CCllr Davis is also trying to address this problem.

            (iii)   The West Down Outreach Post Office is very busy but it is not known if this facility will          be withdrawn in the future of this Government.

            (iv)   The Parish Council will do it's best to continue to provide grants for the Parish Hall.

b.   Mr J Hookway spoke regarding the continued problem of inappropriate parking between the school and the Old Vicarage. He also highlighted the problem to Nick Harvey MP during his recent visit to the village and has had a written reply (ref No: 10788Y). Mr Hookway suggests a discussion with school/Police/ Councillors and Highways to see if the problem can be resolved, now the village has a car park.

Chair's response: Asked PC Kirk if he could liaise with different parties to arrange a meeting. PC Kirk also advised reporting all incidents of obstruction to provide a database of evidence of the problem.

2598.   Police Report. PC Kirk reported on the following:

a.   There were 2 reported crimes in October compared to 1 last year.

b.   He has visited the school a few times since term began.

c.   A dog fouling ticket has been issued to someone caught at the Picnic Site.

d.   Cllr Oades asked if the Neighbourhood Watch messaging system was working properly as she has not had many messages recently. - PC Kirk was not aware anything was amiss but would enquire.

2599. Minutes of the Last Meeting. The Minutes of the meeting held on 6^th October were         approved and signed.

2600. Matters Arising.

          a.   2593b.   Cllr Spear not present to give details of Parish Council Planning Forum.

           b.   2595a.   The Parish Lengthsmen have cleared a drainage gully along Dean Road

           c.   2596.   Members of the Public were asked to leave the room whilst matters concerning

 the car park were discussed in committee under part two procedures.

2601.   CCllrs Report.  CCllr Davies sent a written report on the following:

           a.   Leader Roadshow - John Hart (Leader DCC) - details of town visits in order to seek

                 residents views on local services.

            b.   Road closure on A399 at Brayford from 4^th Oct - 5^th Nov for structural repairs.

            c.   Devon Children in Care - Update on statistics.

            d.   The Education Secretary is to visit Devon to see for himself some of Devon's outdated

                 school buildings.

2602.   DCllrs Report. 

            a.   DCllr Wilkinson reported on the following:

(1)   The new Chief Executive for NDC will be announced tomorrow                                       (2)   The Standards Committee may be discontinued as part of the new government  

     cutbacks.

                (3)   The Chair asked if the Parish Grant was to be continued after all, as the normal usual

     paperwork has arrived. DCllr Wilkinson will enquire further and confirm.

b.   DCllr Barker sent a written report on the following:

(1)   She had attended a political 'speed dating' event with children at Chumleigh School.    (2)   Some new licencing laws have been brought in which are causing complaints from

     small businesses such as B & Bs.

2603.    Car Park. Members of the Public were asked to leave the room whilst matters concerning         the car park were discussed in committee under part two procedures .

2604.   Footpaths.   Cllr Squire reported on the following:

              a. The annual P3 Survey forms have arrived and are to be returned by 14^th February2011.

              b.   Mr G Hookway has still not received and stile kits. 

              c.   Stockland Hill footpath is totally impassable on the stockade section.

              d.   Grass Cutting and Bus Shelter Cleaning 2011. The requirements were discussed and

approved. Clerk to invite tenders as follows, with replies to be received prior to the next

meeting:

Pulland Bridge                                             ) Strictly monthly - April to

Coronation Tree                                           ) November - 1st week of month.

) Grass cutting.

           Garden Lane                                                 ) Strictly monthly - April to

Back of seat - Stang Lane                       ) October - 1st week of month.

Foxhunters seat                                           ) Grass cutting.

           Heddon Mills Lane                                       ) Strim 3 times.) First cut by 30th April, final cut

Pembroke                                                      ) Strim 2 times. ) by 31st October.

           Austinhays to Rock Hill                               ) Strim 4 times and check

) side growth. First cut by 30th

) April, final cut by 31st October.

           Stockland Hill Farm                                      ) Strim 4 times. First cut by 30th

) April, final cut by 31st October.

) 2 kissing gates at start

) of path near the farm and also

) near the seat halfway along the

) path. Strim path between 2) gates by stockade.

          Fairview to Cheglinch                                   ) Strim path by stiles 3 times a year.

) First cut in early May, second cut

) in mid-Aug, last by end Oct. -3 stiles.

           Roborough Bridge                                        ) Strim path 3 times a year. First

) cut in early May, second cut

) in mid-Augm last by end Oct. - 3 stiles.

      Footpath 6 (Off llfracombe Hill)                       ) Village end of path - strim

) 3 times and check side growth.

) 1^st cut by 30th April, second cut

) by 30th June and third cut by

) 30th September. - 3 stiles.

           Cleaning four bus shelters, two at           )

Foxhunters and two at Dean Cross         ) Every 2 weeks.

2605.   Annual Health and Safety Review.

a.   A sub-committee has inspected the general condition of Parish Council property since the last meeting and a full report was submitted for consideration. This was duly approved by those present and duly signed by the Chair.

b.   It was agreed to ask Mr Gareth Hookway to tender for treating the wooden seats with an    approved preservative, when carrying out other works, in order to extend their lives.

 c.   The windows of the stone bus shelter at Foxhunters has been sprayed with paint but, as it was still possible to see through it, it was decided not to clean them at this stage.

2606.   Planning Decisions. - The following decisions have been received from NDC:

           a.   50934 - Demolition of existing outbuildings and erection of two storey extension -

            2 Willingcott Farm Cottages, Bradwell Road. - Approved.

b.   50539 - Siting of 1 non-illuminated replacement sign (B) & retrospective application for siting of 1 non-illuminated facia sign (D), 1 non-illuminated hanging sign (C) and 1 non-illuminated direction sign (E) - Trimstone Manor Hotel. Split decision. Signs B, C and approved. Sign D refused.

2607.   Planning Applications.

a.   51125 - Temporary road widening & associated works at road 55m north and 20m south of bridge - Little Stowford. Unanimous approval.

b.   51100 - Erection of workshop (vehicle MOT, repair & investigation) with associated offices, toilets, canteen, car park, secure compound for vehicle storage & associated hard & soft landscaping - land at Mullacott Industrial Estate. - As this application had only just arrived, it was decided to defer it until the next meeting.

2608.   Correspondence.

            a.   NDC -  Register of Electors 2009/10.

            b.   Philip Dennis Foodservice - Flying of 'blimp' to show height of proposed wind turbine.

            c.   DCC.   Minerals Debate.

            d.   WDPHMC - Appreciation of the Parish Council grant of £250.

            e.   WDPCC -        "      "         "    "  Parish Council grant of £550.

            f.   WDPHMC - Annual insurance documents.- Contents duly Noted

            g.   NDC - Precept and Parish Grant application form - to be returned by 10^th December.

h.   Senior Council for Devon - October Newsletter.

i.   Clerks and Councils Direct - November magazine.

            j.  NDC - Weekly information sheets, agendas and minutes.

2609. Finance.

            a.   Bank Statements

                 (1)   West Down Parish Council   wef 31^st October   £6998.42 - reconciled.

                  (2)   30 Day Notice Account         wef 31^st October   £5626.75.

b.   Petty Cash expenditure since last meeting - £nil.

c.   Cheques.

     (1)   C/n 000359 to Poppy Appeal - Poppy Wreath                                    - £16.50.

     (2)   C/n 000360 to Mr D Lewis - Clerk's salary                                             - £715.00.

d.   Purchase of Poppy Wreath. It was agreed to purchase a wreath for laying on behalf of the Parish Council at the Remembrance Day Service. It was agreed that this should be purchased under S.137 of the Local Government Act 1972 as the purchase is, in the opinion of the Council, in the interests of the area or its inhabitants and benefits them in a manner commensurate with the expenditure. - Chairman confirmed his attendance on behalf of the Council for the wreath laying ceremony.

2610.   Any Other Business.

a.  The giant hogweed - From reports received, it remained unclear as to whether it died off  naturally or had been treated. A further watch should be made in the coming spring.

b.   The border of the road by Sunnyside is probably too big for the Parish Lengthsmen to clear now, and CCllr. Davis should be advised accordingly.

c.   It was suggested that a litter bin should be installed adjacent to the new car park and the drain cleared of litter.

There being no further business, the Chairman closed the meeting at 9.25pm.

MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING

HELD AT WEST DOWN PARISH HALL ON 6^th October 2010

Present: Cllr A Hewitt (Chairman), CCllr A Davis, DCllr P Barker, DCllr M Wilkinson, Cllrs J Oades, D Spear and E Wright.

The Chairman opened the meeting at 7.30pm with apologies received from PC M Kirk, PCSO V Gordo and Cllr S Squire.

2583.   Public Speaking. Mr W Buchan spoke complaining of the slow broadband speed to the village and  suggested 'tapping in' to the fibre optic broadband cable which supplies the school. This suggestion had already been raised at a previous meeting and CCllr Davis is             currently pursuing this matter.

 2584.   Police Report. No report this month.

 2585. Minutes of the Last Meeting. The Minutes of the meeting held on 1^st September were  approved and signed.

 2586. Matters Arising.

 a.   2576b.   Cllrs Hewitt and Wright will conduct the annual Health and Safety inspection and hopefully report at the next meeting.

 b.   2581c.   The directional finger sign by Rosebank has still not been cleared of overgrowth.   

 c.   2581d.   The roadside repairs on the hill at Stang Lane have been done.

 d.   2582 - See Part 2.

2587.   CCllrs Report.  CCllr Davies reported on the following:

             a.   Winter Highway Service - information and questionnaire.

            b.   County Council budget matters.

            c.   Leader Roadshow - John Hart (Leader DCC) visiting towns to seek residents views on  local services.

            d.   Road closure on A399 at Brayford from 4^th Oct - 5^th Nov for structural repairs.

 2588.  DCllrs Report. 

             a.   DCllr Barker reported on the following:

                  (1)   NHS Annual Meeting at Barnstaple Hospital. -  Hospital doing well but there is concern by virtue of there being over 8000 missed appointments during the last year.

                  (2)   "Severn Sands" ship. This came adrift from its moorings at Fremington  &  NDC are now in the process of moving the vessel to Instow Quay for safe mooring & removal of contents, and breaking up.

                  (3)   Underage drinking. The Police are going to 'crack down' on underage drinking.

            b.   DCllr Wilkinson reported on the following

                  (1)   The planned 12 month amnesty for business rates under £6000 is now uncertain as  it is not known what will result from the pending 'Government Spending Review'.

                  (2)   A new initiative is being set up as part of the Rural Agenda to get views of local  people for improvements to services.

2589.   Footpaths.   Nothing to report this month.

2590.   Car Parking.   Defer subject to Police attendance. 

2591.   Planning Decisions. - The following decisions have been received from NDC:

            a.   50156 - Change of use of hall to allow use as a Pre-School 3 days per week. - The Iron  Room. - Refused.

             b.   50692 - Change of use from factory to use classes B1,B2, B8 (business, general industrial & storage/distribution) - SF Ltd, Mullacott Cross Industrial Estate. - Approved.          

c.   50580 - Extension of time limit for Planning Permission 44022 (Erection of 4 buildings with B1,B2 & B8 Classes - Land at Mullacott Industrial Estate. - Approved.

 2592.   Planning Applications.

             a.   50920 -  Erection of milk processing unit & associated Farm Shop - Land East of     Mullacott Cross Industrial Estate.

           Cllr Hewitt declared a personal and prejudicial interest and left the room. Cllr Oades Chaired    this item.   Unanimous approval.

             b. 50934 - Demolition of existing outbuildings and erection of two storey extension - 2  Willingcott Farm Cottages, Bradwell Road. Unanimous approval.

             c.   50911 - (Adjoining Parish) - Change of use of agricultural land to allow creation of  campsite and erection of ablution block and office - Land adj Woolacombe Station Road.

            No Comment.

             d.   51073 - Change of use Class B1, B2 & B8 to End-of-Life Vehicle Facility and used car  spares - Unit 3-4, Mullacott Cross Industrial Estate. No Comment.

            e.   51031 - Erection of double garage and alterations to improved access - Gills Farm, Rock  Hill. - Further information required as access details either to the site nor garage can be  identified from the currently submitted plans.

2593.   Correspondence.

            a.   NDC - Visit to Brynsworthy Environment Centre.

            b.   Parish Council Planning Forum - Cllr Spear will attend.

            c.   National Probation Service. - Unpaid work Unit.

            d.   Barnstaple Town Council - Planning School.

            e. North Devon Community Mediation - Mediation Service.

            f.   Rural Housing Project - End of Year Report

     g. Safer North Devon - Stop Anti-Social Behaviour leaflet

      h. North Devon Hospice - Dying Matters information.

      i.   North Devon Sector Police Newsletter.

      j. DALC - September newsletter

      k. Village Green - September magazine

      l. NHS - Twentyfourseven - Summer newssheet.

      m. NDC - Weekly information sheets, agendas and minutes.

2594. Finance.

            a.   Bank Statements :

                  (1)   West Down Parish Council   wef 30^th September   £4333.42 - reconciled.

                  (2)   30 Day Notice Account         wef 30^th September   £5626.50.

b.   Petty Cash expenditure since last meeting - £nil.

c.   Cheques.

     (1)    BACS payment received from NDC for £3517.00. (50% Precept £3000 and 50% 

     Parish Grant £517).

     (2)   C/n 000357 to WDPHMC for 50% Annual Grant                                  - £250.00.

     (3)   C/n 000358 to WD PCC for %0% Annual Grant                                   - £550.00.

d.   Mid Term Account.   The Mid-term account was presented and approved.

2595.   Any Other Business.

a.  The drainage gully is blocked on Dean Road which is now causing flooding.

There being no further business, the Chairman closed the meeting at 9.30pm.  

MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING HELD AT WEST DOWN PARISH HALL ON 1st SEPTEMBER 2010

Present: Cllr A Hewitt (Chairman), DCllr M Wilkinson, Cllrs S Squire and J Oades.
 The Chairman opened the meeting at 7.30pm with apologies received from CCllr A Davis,DCllr P Barker, PC M Kirk, PCSO V Gordo, Cllrs D Spear and E Wright.
2569. Police Report. PCSO V Gordo sent a written report congratulating Jan Oades and Frank Maloney, whose Neighbourhood Watch has won a Certificate of Excellence from the Devon and Cornwall Community Watch Association for being one of the top performing "Rural Neighbourhood Watches". Their continued hard work and enthusiasm is helping to make West Down a safer place in which to live.

2570. Minutes of the Last Meeting. The Minutes of the meeting held on 4th August were approved and signed.

2571. Matters Arising.
a. 2559b. Clerk to ask CCllr Davis for an update on the Giant Hogweed problem.
b. 2560b. Clerk to ask CCllr Davis if there has been any progress with Broadband Service.
c. 2562a. Clerk to write to the occupier of Rock House, reminding them of their responsibility to trim their hedge faces adjoining the adjacent Austin's Hay footpath.

2572. CCllrs Report.
 CCllr Davies sent a written report giving details of free health checks for carers.

2573. DCllrs Report. DCllr Wilkinson had nothing further to add to his previous comments.

2574. Footpaths. Cllr Squire had nothing to report.

2575. Car Park. Defer to next meeting subject to Police attendance. Clerk to request Police attendance at future meetings and to monitor the 'school run' with the onset of the new school year.

2576. Annual Health and Safety Review. a. The Policy Statement was reviewed and agreed without amendment. b. The Chair will liaise with Cllr Wright, when available, in order to carry out the annual inspection of Parish Council property in due course

. 2577. Planning Decisions. - The following decisions have been received from the NDC:
a. 50613 - Conversion of adjoining building to form additional living accommodation - West Stowford Barton Barn. - Approved
b. 50558 - Agricultural building works - Prior notification for erection of 1 hay/straw storage building - Yellowayes Farm. - Prior approval not required.

2578. Planning Applications.
a. 50920 - Erection of milk processing unit & associated Farm Shop - Land East of Mullacott Cross Industrial Estate. Cllr Hewitt declared a personal and prejudicial interest thereby making the meeting inquorate for this item. Defer consideration until next meeting.

2579. Correspondence.
a. NDC - Community Resilience Plans. Seminar at the Parish Hall at 7.00pm on 2nd November
 b. Ilfracombe Town Council - Lynton Cross Junction. West Down Parish Council agrees that this is a dangerous junction and would support a change of priorities in principle.
c. Nick Harvey MP - Summer Surgeries. He will be at West Down Square from 10 to 10.30am on 7th October.
d. DCC - Road Closure notification - Hore Down Gate to Burland Cross and Gypsy Corner - 30th August to 15th November
.e. North Devon Homes - AGM.
f. NDC - Parish Council Planning Forum - Update.g. NDC & Torridge DC - Draft Coastal Strategy Policy.
h. DALC - Annual Reporti. Environment Agency - Emergency Planning follow up.
j. Clerks and Councils Direct - September issue
.k. NDC - Weekly information sheets, agendas and minutes.

2580. Finance.
a. Bank Statements :
(1) West Down Parish Council wef 31st August £4456.92 - reconciled. (2) 30 Day Notice Account wef 31st August £5626.26.
b. Petty Cash expenditure since last meeting - £nil.
c. Cheques. (1) C/n 000356 to WDPHMC for 6 months hire of hall - £90.00
 d. Annual Review of Clerk's Salary. The Parish Council members present accepted the Clerk's suggestion that due to the strained economic circumstances currently facing the Council, there should be no increase in salary this year, and unanimously thanked the Clerk for this magnanimous gesture.

2581. Any Other Business.
a. The road surface around the SW Water inspection chambers on Ilfracombe Hill, has subsided causing the covers to become loose.
b. Cllr Oades inquired if the Parish Lengthsmen have done anything to clear the overgrowth along the stream by Roborough Bridge.
c. The directional finger sign by Rosebank has still not been cleared of overgrowth.
d. Part of the road edge on the hill at Stang Lane has badly deteriorated and is braking up.

There being no further business, the Chairman closed the meeting at 20.45pm by thanking Cllr Oades for her attendance, despite feeling unwell, but without whom the meeting could not have proceeded.  

 MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING HELD AT WEST DOWN PARISH HALL ON 4^th AUGUST 2010

Present: Cllr A Hewitt (Chairman), CCllr A Davis, DCllr M Wilkinson, Cllrs D Spear and J Oades.

 The Chairman opened the meeting at 7.30pm with apologies received from DCllr P Barker, PC M Kirk, PCSO V Gordo, Cllrs S Squire and E Wright.

 2557.   Police Report :- PC. M. Kirk sent a written report advising that the only reported crime in theParish during July, was the theft of a handbag from "Hidden Valley Holiday Park".

2558. Minutes of the Last Meeting. The Minutes of the meeting held on 7^th July were approved and signed.

2559. Matters Arising.

 a.   2548a.  A letter has been received from the NDC confirming acceptance of proposal oflease of car park for 21 years for £1. DCllr Wilkinson will be seeking further advice from  the District Authority regarding any potential rate relief.
b.   2548b.   CCllr Davis has been further informed regarding the Giant Hogweed problem.
c.   2550e.   The hedgecutting regime will now only take place during daylight hours.
d.   2554b.   CCllr Davis has successfully lobbied for the street lighting to remain on at  Mullacott Cross Industrial Estate, as requested.
e.   2556d.   CCllr Davis requested a letter from the Parish Council to formally notify her of the Parish Council preferences regarding potential closure of the Dean Cross Picnic area.

2560.   CCllrs Report.  CCllr Davies reported on the following:

 a.     Mobile Library. Following the review of the Mobile Library service, the visit to West Down will be extended by 15 minutes from January 2011.

 b.     Broadband. Broadband speeds in West Down are not good, with regular 'dropouts' and there are some places in Devon where there is none. CCllr Davis suggested writing to her in an attempt to request a better broadband service. The Chair asked if the existing high speed service, which exists exclusively for the Primary school, could be accessed by other users.

 c.     The speed sign at Lynton Cross still does not operate as it should.

2561.   DCllrs Report. DCllr Wilkinson reported on the following:

 a.    He complained of the recent proliferation of advertising signs at Mullacottt Cross.
b.     The Parish Hall has been awarded a DCllr Community Grant.
c.   The Chair asked about a possible DCllr. Grant for direction signs to the new car park.
d.   He handed the Chair an update from the Planning Enforcement Office.
e.   Cllr Oades remarked that she had sought permission from Western Power to put up Neighbourhood Watch signs on telegraph poles but had been refused on grounds of health and safety.

2562.   Footpaths.

 a.     Austin's Hay footpath needs cutting back at both the Church end and the Rock Hill end. Cllr Squire to ask Mr Hookway to clear.

2563.   Car Park.   Defer to next meeting subject to Police attendance.

2564.   Planning Decisions. - The following decisions have been received from the NDC:

a.     49779 - Change of use from Coach Garage to an "end of life" vehicle facility and sales of used car spares - Unit 1, Foxhunters Garage - Approved.

b.   50536 - Approval of details in respect of discharge of condition 25 (visibility construction   details) for land at Burland Cross & Metcombe Down attached to Planning Permission 38622 at Fullabrook Windfarm. - Conditions Discharged.

2565.   Planning Applications.

            a.   50613 - Conversion of adjoining building to form additional living accommodation - West Stowford Barton Barn. - Unanimous approval.

            b.   50692 - Change of use from factory to use classes B1,B2, B8 (business, general industrial & storage/distribution) - SF Ltd, Mullacott Cross Industrial Estate. - Unanimous        approval.

2566.   Correspondence.

            a.  DCC -  Mobile Library Service.

            b.   Devon Recycling - Compost, School Special - Newlsetter.

            c.   NHS - RD & Express - August Newsletter.

            d.   NDC - Weekly information sheets, agendas and minutes.

2567. Finance.

            a.   Bank Statements

                  (1)   West Down Parish Council   wef 30^th July   £5373.92 - reconciled.

                  (2)   30 Day Notice Account         wef 30^th July   £5626.02. 

b.   Petty Cash expenditure since last meeting - £nil.

c.   Cheques.

     (1)    C/n 000354  to Audit Commission for annual audit                            -  £141.00.

     (2)    C/n 000355 to Mr D. Lewis - (clerk salary £715, P3 admin £35)        -  £750.00

d.   Annual Audit. The Annual Return has been completed and returned by the Audit Commission with no comments to report.

2568.   Any Other Business.

a.  The Chair reminded all present that Stang Lane would be closed for road works for the  week commencing 20^th August.

There being no further business, the Chairman closed the meeting at 9.00pm.

MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING

HELD AT WEST DOWN PARISH HALL ON 7^th JULY 2010

Present: Cllr A Hewitt (Chairman), DCllr P Barker, DCllr M Wilkinson, Cllrs S Squire and J Volley.

The Chairman opened the meeting at 7.30pm with apologies received from CCllr A Davis, PC M Kirk, PCSO V Gordo, Cllrs D Spear and E Wright.

2546.   Police Report.   PC M Kirk sent a written report:

a.     There were 4 reported crimes during the last month including another burglary at Taw & Torridge Coaches. The half yearly figures show 12 reported crimes from January to June 2010 compared to 31 for the same period last year.

b.     He suggested a PACT meeting at the Parish Hall to discuss issues of children playing in the streets and the car park, although there have been no complaints this month, - It was agreed to defer any further PACT action at present, pending further monitoring of the situation . 

c.      He will be conducting some risk assessments with the road safety officer to enable the use of both School and Community Speed Watch in West Down.

2547. Minutes of the Last Meeting. The Minutes of the meeting held on 2^nd June were approved

            and signed.

2548. Matters Arising.

a.   2537a.  Letters have been received from NDC concerning the conditions of the proposed lease and the rateable value of the car park. It is proposed to offer a lease for 21 years for £1. The rateable value has been set at £1225., which, as advised by the Chairman will place an unexpected burden on our community, which now has no external means of funding other than via the precept.   It was however agreed to accept the terms of the lease, with the request that DCllrs. Barker and Wilkinson seek further advice from the District Authority for any potential rate relief being available.

b.   2545d.   The Giant Hogweed has been cut down but has now grown again.

2549.   CCllrs Report.  CCllr Davies sent a written report on the following:

a.     Ilfracombe College. It has been announced that the Building Schools for the Future project at Ilfracombe College will not now go ahead due to the Public spending deficit.

b.     Don't Stop Me Now Programme. This is funding for out of school activities with a wide range of opportunities for children from low-income families in North Devon.

c.     West Down Primary School - has expressed an interest in becoming an Academy School under a new government  scheme. 

2550.   DCllrs Report. DCllr Barker reported on the following:

a.    Budget discussions have already started in an attempt to identify areas for savings.

b.    The new re-cycling site at Brynsworthy is operating well and it is hoped will save money in the long term.

c.    The Violent Crime Action Group is now using a multi-agency approach with which to share information.

d.    'The N.D.Environmental Health Department are attempting to organise a 'one stop' department to deal with the many different aspects of its operations.

e.    Cllr Squire commended the hedge cutting routine whereby it is done at night time in order to reduce traffic disruption but questioned if it was appropriate to do it at 2am adjacent to residential properties. - Clerk to ask CCllr Davis for further information. - The Chair commended DCC on their attending to 'safety vision' interim cuts between the main hedge and verge cutting schedules.

f.     The Chair read out a letter from NDC concerning a Landscape Assessment Workshop and questioned the need and expence of consultants at this time of cut-backs.

 2551.   Footpaths.   Cllr Squire reported on the following:

a.     We are still awaiting P3 items and equipment to be delivered to Mr Hookway.

b.     Mr Hookway to be asked to cut back overhanging hedges along Garden Lane and to clear FP17 by Lower Aylescott.

c.     The finger post sign in the cemetery has rotted and is now propped up.

d.     A P3 Newsletter along with a questionnaire and confirmation of P3 contacts has been received.

e.     The gate by 'Sunnyside' is overgrown and in need of cutting back.

 2552.   Planning Decisions. - The following decision has been received from the NDC:

a.     50263 - Alterations to parking layby to provide 4 individual accesses together with off-road parking spaces - 1 to 4 South View. Approved.

2553.   Planning Applications.

a.     50156 - Change of use of hall to allow use as a Pre-School 3 days per week - The Iron Room.

(1)   Mr J Hookway spoke of his concerns regarding parking during the 'school run' and should be mindful of this regarding the current application. Furthermore and now that the car park is available for use, the Parish Council should seize the opportunity to address the problem at the same time.

(2)  Letters of objection were received and read from Mr Buchan of The Old Vicarage and from Mrs Young of Quicks Tenement.

(3)  A letter of support and explanation was read from Mr Odell of Bay Tree House.

      Recommendation :-          Unanimous Refusal - Reasons stated being :-

(1)   To grant approval would potentially increase the parking problems that currently exist in this locality.

(2)    Potential danger to users exiting the building in proximity of the adjacent road.

Additional rider - If the Local Authority is mindful of granting permission, they should confirm the suitability of the building for the proposed use.

b.     50527 - Siting of 1 replacement sign (A) with hanging sign (C) below & 1 directional sign (B) at Trimstone Cross together with siting of 2 additional signs (B) beneath existing directional signs at Willingcott Cross and Trimstone Cross. - Trimstone Manor Hotel. - Unanimous approval.

c.   50539 - Siting of 1 non-illuminated replacement sign (B) & retrospective application for siting of 1 non-illuminated facia sign (D), 1 non-illuminated hanging sign (C) and 1 non-illuminated direction sign (E) - Trimstone Manor Hotel. - Unanimous approval.

d.     50580 - Extension of time limit for Planning Permission 44022 (Erection of 4 buildings with B1,B2 & B8 Classes - Land at Mullacott Industrial Estate. - Unanimous approval.

 2554.   Correspondence

            a. NDC - Woodland Trust.

            b.   DCC - Street Lighting. Clerk to reply to CCllr Davis and copy to Police that    consideration be given to not turning off the lights at Mullacott Cross Industrial Estate, as     this could lead to further potential security problems.

c.   NHS - Listening To You - Mental Health Services.

d.   We Love North Devon - Flyer.

e.   Exeter City Council - Recession Impact Campaign.

f.   Fulabrook Wind Farm - Community Newsletter.

g.   Village Green - Magazine.

h.   DALC - Jul/Aug Newsletter.

i.   Senior Council for Devon - July Newsletter.

j.   Clerks and Councils Direct - July magazine.

k.   NDC - Weekly information sheets, agendas and minutes.

2555. Finance.

            a.   Bank Statements

(1)   West Down Parish Council   wef 30^th June   £5459.92 - reconciled.

(2)   30 Day Notice Account         wef 30^th June   £5625.79. 

b.   Petty Cash expenditure since last meeting - £nil.

c.   Cheques.  C/n 000353 to Mr K Abraham for Internal Audit - £60.00.

d.   Annual Audit. The Annual Return has been completed by the Internal Auditor and the Parish Council assessed as 'Low Risk'. 

2556.   Any Other Business.

a.      Cllr Volley announced that she has officially changed her surname to 'Oades'.

b.      There are broken inspection covers / road surfaces adjacent to "Micawbers Rest".

c.      The direction road sign by Rosebank is overgrown and needs clearing. Clerk to inform the landowners.

d.     Cllr Oades to ask CCllr Davis if there has been any further developments regarding the Dean Cross Picnic Site.

e.    Cllr Squire requested that car parking issues be on the agenda for the next meeting.

f.     The Chair congratulated the Village Fayre Committee on behalf of the Parish Council for a very successful Village Fayre/Fun Run day.

There being no further business, the Chairman closed the meeting at 9.20pm.

MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING

HELD AT WEST DOWN PARISH HALL ON 2^nd JUNE 2010

Present: Cllr A Hewitt (Chairman), DCllr P Barker, Cllrs D Spear, S Squire and J Volley.

The Chairman opened the meeting at 7.30pm with apologies received from CCllr A Davis, DCllr M Wilkinson, PC M Kirk, PCSO V Gordo and Cllr E Wright.

2533.   Public Speaking.   Mr W Buchan spoke regarding Planning Application 50156 - Change

             of use of hall to allow use as a Pre-School 3 days per week at the Parish Iron Room. He           had concerns about the suitability of the premises, including: lack of play area, adjacent            to a busy road, parking, sustainability of Pre-School and an unacceptable loss of privacy   to occupiers of The Old Vicarage. As Planning Site Notices have only just been posted,       he appealed for time for local residents to lodge any objections to the Planning Authority.

2534.   Police Report.   PCSO V Gordo sent a written report:

a.   There were 3 reported crimes during the last month: common assault, a non-crime domestic and another burglary at Taw & Torridge Coaches.

2535. Minutes of the Annual Parish Meeting. The Minutes of the APM held on 5^th May were

           approved and signed.

2536. Minutes of the Annual General Meeting. The Minutes of the AGM held on 5^th May were

           approved and signed.

2537. Matters Arising.

a.   2523b. We are still awaiting a reply from Brian Holme concerning the conditions of the proposed lease and the rateable value of the car park. DCllr Barker confirmed she had spoken to Mr Holme on the subject and that he is awaiting details from the Revenues Dept. before replying.

b.   2523c.   Mr John Piper has agreed to assess repairs required to the wooden bus shelter but warned it may be some time due to other work commitments.

c.  2523d. Cllr Squire pointed out that a report in a recent ND Journal indicated that the Planning Committee of the Ilfracombe Parish Council would have been likely to support the application for the 3 wind turbines at Great Shelfin Farm had they been sited on the opposite side of the road i.e. in West Down Parish, or closer to the approved Fullabrook turbines. Clerk requested to write to Ilfracombe Town Council appreciating their actual recommendation of refusal but questioning their additional comments regarding the potential relocation into our Parish which lacks the planning protection afforded to the Coastal Areas.

d.   2523f. Salt/grit bins have now been refilled.

e.   2525c. The Chair asked DCllr Barker about the joint approach between NDC and Torridge now that the Exeter Unitary Authority question appears to be quashed.

DCllr Barker replied that the Authorities are always looking for ways to provide the best service for money and that a lot depends on the outcome of the June Budget of the new Government. She cited recycling waste collection as a successful example of the union of NDC and Mid Devon.

2538.   CCllrs Report.  CCllr Davies sent a written report on the following:

a.   Tell Us Once Project. A new initiative by which one phone call to register a deceased person will notify up to 8 different Government and Local Authority services.

b.   Local Government Review. The Exeter Unitary question is now definitely off, meaning that for the first time in 3 years, Local Government can move forward.

c. Breaking the Balance of Domestic Violence. This groundbreaking 14 week course introduced in Devon nearly 10 years ago has helped over 800 victims of domestic violence.

d.   Broadband.   DCC is investigating how to improve Broadband speeds to rural businesses.

2539.   DCllrs Report. DCllr Barker reported on the following:

a.   Re-cycling is going well with the recent introduction of the food waste recyling.

b.   She asked for any suggestions for improvements to NDC to make North Devon a cleaner, greener, safer and healthier place to live. The Chair suggested increasing the scope for recycling as there are still many products, particularly plastics, marked as 'recyclable' which are not yet taken by NDC. He also conceded that the Planning Officers seem to be more approachable and flexible recently.

2540.   Footpaths.   Cllr Squire reported on the following:

a.   Cllr Volley identified a finger sign hanging off on FP15 and a rotten sign pole by the junction of FP 12/13. She also pointed out that sheep are getting into the village from the kissing gate at Garden Lane. Cllr Squire to ask Mr Hookway to fix these problems and the clerk to request 2 new signposts and a kissing gate spring from P3.

b.   Cllr Spear asked if there were any of the Parish footpaths suitable for conversion for disabled access, as additional funding may be available for such projects.

No suitable footpaths could be readily identified however.

2541.   Planning Decisions. - The following decision has been received from the NDC:

 a.   49938 - Variation of condition 5 (10 month occupation) to allow 12 month occupation   - 37 Willingcott Valley.

2542.   Planning Applications.

 a.   50156 - Change of use of hall to allow use including Pre-School - The Iron Room.

 As Planning Site notices have only just been posted, it was decided to defer this item

 until the July meeting to allow local residents time to submit any objections.

b.   50263 - Alterations to parking layby to provide 4 individual accesses together with off-road parking spaces - 1 to 4 South View. Cllr Hewitt declared an interest and left the room. Cllr Volley chaired this item. - Unanimous Approval.

2543.   Correspondence.

a.   Mr and Mrs Barker of 1 Thorne Park - Negative attitude of some people towards children playing in the car park.

b.   Mrs Lewis of Osborne House - Parental fear of criminalisation of local children due to intolerant attitude of some people towards innocent outdoor play.

The clerk left the room for this item.

c.   WDPHMC - Thanks for £250 grant towards Parish Hall.

d.   WD PCC - Thanks for £550 grant towards graveyard maintenance.

e.   NDC - Planning consultee responses are now available to view on NDC Planning website.

f.   DCC - Stang Lane closure notification, Fri 20^th - 27^th August for drainage works.

g.   DCC - P3 Grant 2010/11 - £1595.00. 

h.   DALC - May/June Newsletter.

i.   NDC - Weekly information sheets, agendas and minutes.

2544. Finance.

            a.   Bank Statements

                  (1)   West Down Parish Council   wef 31^st May   £5511.92 - reconciled.

                  (2)   30 Day Notice Account         wef 31^st May   £5625.56. 

b.     Petty Cash expenditure since last meeting - £nil.

c.   Cheques. Nil.

            d.   Annual Audit. Section 1 (The Accounting Statement) and Section 2 (Annual             Governance Statement) of the Annual Return were approved and signed.

2545.   Any Other Business.

a.   Cllr Squire reported that she had had a complaint that many cars were parked on the road despite there being empty parking spaces in the Parish Hall grounds during a recent function at the Parish Hall. Cllr Volley will inform the WDPHMC.

b.   Cllr Volley reported that the problem with dog fouling has started again. This may be due to children walking the dogs during the lighter evenings. She has informed PCSO Gordo accordingly.

c.   Clerk to inform Parish Lengthsmen of debris on road by Sunnyside/Gills Farm and overgrowth along stream between Roborough Bridge and Aylesdene.

d.   Giant Hogweed is still growing along road by Crackaway Barton.

There being no further business, the Chairman closed the meeting at 9.35pm.

MINUTES OF THE WEST DOWN PARISH COUNCIL ANNUAL GENERAL MEETING

HELD AT WEST DOWN PARISH HALL ON 5^th MAY 2010

 Present: Cllr A Hewitt (Chairman), CCllr A Davis, DCllr M Wilkinson, S Squire, J Volley and  E Wright

The Chairman opened the meeting at 7.25pm with a minutes silence in respect of former Parish Councillor Peter Jennings, who passed away recently. Apologies were received from DCllr P Barker, PC M Kirk, PCSO V Gordo and Cllr D Spear.

2521.   Police Report.   In the absence of any Police representatives, the Chair read out the

            following report from PC M Kirk:

a.   Reported crimes for the whole of 2009 were 24 compared to 18 the previous year. This year there has been a total of 8 reported crimes so far.

b.   Local priorities for West Down include parking problems, which is hoped will now be much alleviated with the new car park and speeding. He is currently looking at 2 new initiatives: School Speed Watch and Community Speed Watch. He is still awaiting more details on these initiatives and will be looking for volunteers to get involved with undertaking speed assessments with the Police.

2522. Minutes of the Last Meeting. The Minutes of the meeting held on 7^th April were 

            approved and signed.

2523. Matters Arising.

a.   2512a.   A large tree has now been removed at Stang Lane but overhanging branches still remain elsewhere, and there are still other trees requiring attention.

b.   2512b.   Still no reply from Brian Holme concerning the conditions of the proposed lease and the rateable value of the new car park.

c. 2512c.   The Chair has inspected the damage to the wooden bus shelter. Since the inspection, efforts have been made by someone to affect a temporary repair. Clerk to ask Mr John Piper if he will make good the bus shelter and for costing for the repair. CCllr Davis said that she was going to report the vandalisation of the bus shelter to the Police.

d.  2514c.   DCllr Wilkinson pointed out that it was the Mortehoe Parish Council (not Woolacombe P.C. as previously recorded) and that, in any event, they had unanimously rejected the siting of 3 wind turbines at Great Shelfin Farm. 

e. 2520a.   The potholes at Cheglinch Corner / Ilfracombe Hill have now been repaired.

f.   2520b. CCllr Davis confirmed that the location of salt/grit bins is under review.

g.   2520e. The clerk has spoken to Mr John Stainer who says that the Community Fund will still be honoured despite the change of Company and it is planned that electricity will start to be generated by the wind turbines by June 2011.

2524.   Election of Officers 2010/2011.

Prior to the election of officers, the Chair thanked CCllr Davis and DCllrs Barker and Wilkinson for their help and support during the last year and also to his fellow Parish Councillors. He further commented that as a .P.C. election would be taking place in a years time, allied to the current shortfall in Parish Cllrs., he felt that our Parishioners should be advised well before the event of the need to ensure an adequate number of future Councillors in order to preserve the wellbeing of our Parish.   

a,   Chairman. Cllr A Hewitt was then re-elected as Chairman.

b.   Vice Chairman.   Cllr J Volley was re-elected as Vice Chairman. 

c.   Parish Council Auditor.   Cllr E Wright was re-elected as Parish Council Auditor. 

d.   P3 Co-Ordinator.   Cllrs S Squire and E Wright were re-elected as P3 Co-Ordinators.

e.   Parish Lengthsmen Co-Ordinator.   Mr D Lewis was re-appointed as Parish            Lengthsmen Co-Ordinator.

f.   Tree Warden.   Cllrs S Squire and E Wright were re-elected as Tree Wardens.

2525.   CCllrs Report.   CCllr Davis reported n the following:

a.   Changes to national Concessionary Bus passes are to take place gradually in line with the increasing retirement pension age for women. There will also be a reduced rate Rail Pass.

b.   A public consultation has been launched recently to seek views on how carers can access and receive better support services.

c. There may be a Judicial Review of the proposed Exeter Unitary Authority after the General Election.

d.   There has been improvement to laybys with added pavements along the Link Road.

2526.   DCllrs Report.   DCllr Wilkinson reported on the following:

a.   It has been a frustrating year in government at all levels, with the major impact being the economic downturn. The knock-on impact is yet to be fully realised but harsh cuts will be necessary in the near future.

b. He is delighted the village car park is now completed and looks forward to the official opening.

c.   Affordable Housing has not been realised as much as hoped because of the reduction of funding.

d.   He and DCllr Barker were sad to read about the vandalisation of the wooden bus shelter so soon after granting funding for repairs.

e. He congratulated Mr and Mrs Reeves for their creative and imaginative diversification after the closure of the Post Office and a year on, hopes the Tea Room will continue its success and receive the support of the village.

 f. He is dismayed to see the start of the Fullabrook Wind Farm and has concerns about the impact of the proposed wind turbines at Great Shelfin Farm.

g.   He continues to be the North Devon representative on the LGA Coastal Issues Group. He welcomes the inclusion of Lundy as a Marine Conservation Zone and also welcomes the prospect of the "Atlantic Array project", and also looks forward to the commencement of the new ferry service between Ilfracombe and Wales.

h. Finally, he thanked the West Down Parish Council for a good year and also for it's support to the North Devon Council over the Unitary Authority question.

i.   DCllr Barker sent a written report in which she outlined some of the projects she will be undertaking throughout the year. The Annual Ocean Fest is approaching and she has been to meetings to make sure it is a troublefree occasion and that everyone has an enjoyable time.

j. Cllr Volley asked when the ferry will start - hopefully in June.

k.   Cllr Wright asked about the Atlantic Array and the level of cross-party support for the project.

l. The Chair asked if there was any experience of methods in order to deal with the problems of skateboarding in the car park. This is really a Police matter. CCllr Davis asked about a 'walking bus' from the car park to the school and suggested that a site meeting could be arranged to progress the matter.

2527.   Footpaths.   Cllr Squire reported on the following:

a.   A quote has been received from Mr G Hookway for repairs to stiles. It was agreed for Cllr Squire to ask Mr Hookway to proceed with the repairs.

b.   There are a lot of walkers visiting the village and the footpaths recently and Cllr. Squire urged that the footpaths be kept in good order and for people to report anything that needs doing in order to permit a safe passage.

c. The hedge by the kissing gate near Sunnyside needs trimming.

d. Mr Hookway has requested we order another stile set from P3.

2528.   Planning Decisions. The following decisions have been made:

                        a.   49770 - Retrospective change of use from Class B1 to use Class B2 (motor vehicle repairs, MOT testing, breakdown and recovery) at Horne Park Garages Ltd - Mullacott Cross Industrial Estate -  Approved.

b.   49831 -  Installation of a 1.85Kw solar photocoltaic system & a 2 panel solar thermal system at 8a Commercial Point - Mullacott Cross Industrial Estate. Approved.

c.   49925 - Discharge of condition 7 (Construction Method Statement) attached to Planning approval 38622 - Construction & operation of a generating station - Fullabrook Wind Farm. - Condition Discharged.

d.   49895 - Extension of time limit for implementation of planning permission 39329 - Creation of car park - Rear of Myrtle House. - Approved.

e.   49896 - Approval of details in respect of discharge of condition 2 (planting detail) and condition 3 (surface and drainage detail) attached to Planning permission 39329 (Creation of car park) - Rear of Myrtle House. - Conditions Discharged.

2529.   Planning Applications.

a.   50183. (As an adjoining Parish) Erection of 7 temporary anemometer masts of 65metres - Land at Fullabrook Down Wind Farm. No Comment.

2530.   Correspondence.

a.     A letter from Mrs Jill Gibbs of Meadow House, Chapel Court, complaining about children playing in the new car park. Clerk to acknowledge the letter and copy to PCSO V. Gordo., for attention.

b.     NDC - Parish Lengthsmen Service programme 2010-2011.

c.     NDC - Affordable Housing for local people seminar.

d.     NDC - Parish Council Planning Forum.

e.     NDC - Parliamentary Election nominations.

f.      North Devon+ - Funding for projects. - Display in Parish Hall.

g.     RWE - Atlantic Array Scoping Opinion

h.    Clerks and Councils Direct - May Issue.

i.      Junk Mail - Newsletter.

j.       NDC - Weekly information sheets, agendas and minutes.

2531. Finance.

            a.   Bank Statements

                  (1)   West Down Parish Council   wef 19^th April £3884.44 - reconciled to £4173.75                       wef 30^th April.

                  (2)   30 Day Notice Account         wef 30^th April   £5625.32. 

b.     Petty Cash expenditure since last meeting - £nil.

            c.   Cheques.

(1)      BACS receipt of £315.31 - reclaimed VAT.

(2)      BACS receipt of £3410.00 from NDC -

(3)                                 £517 - 50% Parish Grant

 £2893.00 - 50% Precept less DAPC subs..

                        (3)   Cheque No: 000350 to WDPHMC - 50% Annual Grant - £250.00

                        (4)   Cheque No: 000351 to WDPCC - 50% Annual Grant     - £550.00

                        (5)   Cheque No. 000352 to D Lewis - Clerks Salary (£715) and £50 petty cash                                                                                                                                        - £765.00.

d.   Review of Financial Regulations.   Financial Regulations were reviewed, agreed and signed without amendment.

e.   Review of Cheque Signatories. These were reviewed and Cllrs Hewitt, Squire and Volley remain as cheque signatories.

f.   Annual Audit.   The Receipts and Payments book for the year end 31^st March 2010 having been signed by the Parish Council Auditor was presented, approved and signed by the Chairman.

2532.   Any Other Business - Nil.

There being no further business, the Chairman closed the meeting at 9.15pm.