Minutes June 2009 onwards posted here after approval - usually 5 weeks after the meeting
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MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING HELD AT WEST DOWN PARISH HALL ON 3rd FEBRUARY 2010 Present: Cllr A Hewitt (Chairman), CCllr A Davis, DCllr P Barker, PCSO V Gordo, Cllrs D Spear and S Squire. The Chairman opened the meeting at 7.30pm with apologies received from DCllr M Wilkinson, PC M Kirk, Cllrs J Volley and E Wright. 2485. Public Speaking. a. Mr Tony French spoke outlining an ongoing problem of anti-social behaviour by local children and cited examples of the noise from skateboarding and ball games outside his property along with verbal abuse and other actions occurring as a result of him asking the children to stop. b. PCSO Gordo explained that she was aware of this problem and had spoken to the children in the past. She advised that Mr French should not put himself in a position of confrontation with the children but rather to report incidents to the Police and keep a ‘log’ as and when they occur. c. The Chair replied that he was sorry to hear of the situation but there was little that the Parish Council could do. However, it was hoped that with the resources around the table, i.e. representatives from County Council, District Council and Police, something would be able to be done in the future now that the problem has been identified. 2486. Police Report. PCSO V Gordo reported on the following: a. There were 4 reported crimes during the last month, all burglaries from commercial premises. b. Two high visibility speed assessments have been carried out in the village over the last month where the top speed recorded was 27mph. c. The Chair thanked PCSO Gordo for raising the Police profile in the village. d. Cllr Squire pointed out that the proposed demolition of the Iron Room starting soon, may exacerbate the parking problems which occur during the school run. 2487. Minutes of the Last Meeting. The Minutes of the meeting held on 6th January were approved and signed. 2488. Matters Arising. a. 2472a. A hard copy of the draft Core Strategy has been received and has been placed in the float file. b. 2472b. The salt bins have now been refilled. It was pointed out that some people had been helping themselves to the salt for use on private drives etc. The Chair suggested that some sort of sign should affixed to the salt bins advising that the contents are intended for use on the public highway only. c. 2475a. Still no news concerning the overhanging trees along Stang Lane. d. 2475b. The potholes along Dean Road have now been filled however, the road outside the school and the broken drain covers by the Old Chapel previously reported are all still in need of urgent attention. e. 2483d. The clerk confirmed that the Parish Grant of £517 had been a typing error by NDC. and that the correct value had since been confirmed by them. 2489. CCllrs Report. – CCllr Davies reported on the following: a. Winter road maintenance. A Government directive has been issued countrywide whereby only primary routes are to be gritted/salted by councils. Many potholes have been appearing and are getting repaired as soon as possible. b. Chivenor base Search and Rescue. There is an ongoing campaign to save the proposed reduction in service. c. Mobile Library Service. A Countywide survey is ongoing to establish potential improvements to this service. 2490. DCllrs Report. DCllr Barker reported on the following: a. The Atlantic Array. b. The Boundary Committee will soon be reporting on the Unitary Authority issue. 2491. Village Car Park. a. NDC has now approved the car park subject to 2 key conditions, which were both discussed and agreed. (1) The Parish Council will contribute £5000 and ;- (2) The Parish Council will take over and maintain the car park under a lease arrangement once completed. b. CCllr Davis suggested asking if NDC had sought advice to design crime out of the car park with the Police Safety Liaison Officer (Jon Knowles). c. Cllr Spear requested clarification on the possible rateable value of the car park once it had been taken over by the Parish Council. d. Clarification was also requested regarding the conditions of the lease agreement. e. It is hoped that West Down Gardening Club will assist with maintaining the planting and maintenance of the landscape boundaries of the car park. 2492. Picnic Site. a. DCC will no longer finance the maintenance of Picnic areas throughout the County. b. West Down Parish Council would not be able to financially maintain the site by Dean Cross in any form. c. It was agreed that the Parish Council would not object to the relinquishment of the area as a Picnic Site facility and suggest expanding the existing tree library at the site. 2493. Footpaths. a. The Annual Footpaths Survey and P3 Grant application has now been completed. b. Confirmation has now been received of the Diversion Order for FP16 by Pembroke Farm. 2494. Planning Decisions. – The following decisions have been made by NDC: a. 49403 – Extension to workshop to form separate workshop – Unit 5, Mullacott Cross Industrial Estate. - Approved. b. 49453 – Application for a non material amendment to Planning Permission 49073 in respect of alterations to access and openings – Willingcott Valley. – Approved. 2495. Planning Applications. a. 49673 – Erection of conservatory – Shutes Cottage. Unanimous refusal. Reason: The proposal was totally out of character with the existing dwelling. 2496. Correspondence. a. NDC – Ethical Standards Audit – Questionnaire/Survey. b. DCC – Mobile Library Service – Questionnaire/Survey. c. NDC – Devon Home Choice . d. Clerks and Councils Direct – Magazine, January edition. e. NDC – North Devon to 2026 – Information leaflet. f. DAPC – Jan/Feb Newsletter. g. Senior Council for Devon – January newsletter. h. Junk Mail – Recycling Newsletter. i. NDC – Weekly information sheets, agendas and minutes. 2497. Finance. a. Bank Statements (1) West Down Parish Council wef 19th January £3179.94 – reconciled. (2) 30 Day Notice Account wef 19th January £5623.69. b. Petty Cash expenditure since last meeting - £nil. c. Cheques. (1) Cheque No: 000346 to Mr D Lewis for clerk’s salary - £715.00 2498. Any Other Business. a. The Chair suggested that CCllr Davis be approached for funding towards car park signs. b. Cllr Spear explained his concern with the public consultation Draft Core Strategy that private developers would be able to comment possibly for their own means. There being no further business, the Chairman closed the meeting at 9.30pm. MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING HELD AT WEST DOWN PARISH HALL ON 6th JANUARY 2010 Present: Cllr A Hewitt (Chairman), Cllrs S Squire and E Wright. The Chairman opened the meeting at 7.30pm by wishing all present a Happy New Year. Apologies were received from CCllr A Davis, DCllr P Barker, DCllr M Wilkinson,PC M Kirk, PCSO V Gordo, Cllrs D Spear and J Volley. (Mainly due to prevailing weather conditions). 2472. Public Speaking. a. Mr W Buchan spoke about the new draft Core Strategy in relation to West Down and in particular the proposal for extending Mullacott Cross Industrial Estate. He is concerned about losing the traditional landscape and urged councillors to study the draft during the 6 week consultation period. b. Mr. Buchan commented that there has been no gritting in the village during the current snow and as a result, the bus has not been coming to the village. Thanks go to some local farmers who have been doing ‘self help’ with regard to clearing the roads of snow and spreading grit, however, the grit bins are now empty. 2473. Police Report. PCSO V Gordo sent a written report on the following: a. There was 2 reported crimes during the last month; a theft of copper piping and a ‘domestic incident’. 2474. Minutes of the Last Meeting. The Minutes of the meeting held on 2nd December were approved and signed. 2475. Matters Arising. a. 2463a. Still no news concerning the overhanging trees along Stang Lane. b. 2464b. The potholes along Dean Road, the road outside the school and the broken drain covers by the Old Chapel previously reported are all still in need of urgent attention. 2476. CCllrs Reports. – No report available. 2477. DCllrs Report. DCllr Barker sent a written report of the following: a. The Council Executive have approved expenditure of £45k for the car park. 2478. Picnic Site. Defer until next meeting. 2479. Footpaths. a. Footpaths have now been surveyed and generally found to be in a good state. Some work repairing stiles was identified. The Chair thanked Mr G Hookway for his maintenance work on the footpaths. 2480. Planning Decisions. – Nil. 2481. Planning Applications. a. 49563 – Erection of dwelling at garden of 2 Thorne Park. Unanimous approval. b. 49564 – Extension to dwelling – 2 Thorne Park. Unanimous approval. 2482. Correspondence. a. Cllr J Volley – Letter of thanks to refuse collectors for doing a good job during treacherous weather conditions of snow and ice. b. Audit Commission – Appointment of Wayne Rickard as new External Auditor wef January 2010. c. DCC – Appointment of Martin Stoddart as new Highway Superintendent wef January 2010. d. Nick Harvey MP – List of Surgeries 2010. e. The Boundary Committee for England – Structural review of Devon. f. NDC – Weekly information sheets, agendas and minutes. 2483. Finance. a. Bank Statements (1) West Down Parish Council wef 19th December £3199.44 – reconciled to £3179.94 wef 31 December. (2) 30 Day Notice Account wef 19th December £5623.69. b. Petty Cash expenditure since last meeting - £nil. c. Cheques. Nil. d. Precept/Parish Grant 2010/11. Confirmation was received from NDC that the Precept would be £6000 and a Parish Grant of £517. The Clerk to confirm that the grant amount is an error and it should be £1000. 2484. Any Other Business - Nil. There being no further business, the Chairman closed the meeting at 8.45pm by wishing all present a Happy New Year. MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING HELD AT WEST DOWN PARISH HALL ON 2nd DECEMBER 2009
Present: Cllr A Hewitt (Chairman), CCllr A Davis, DCllr P Barker, DCllr M Wilkinson, Cllrs D Spear, S Squire, J Volley and E Wright.
The Chairman opened the meeting at 7.30pm with apologies from PC M Kirk and PCSO V Gordo.
2461. Police Report. PC Malcolm Kirk sent a written report on the following:
a. There was 1 reported crime during the last month, the same as last year.
b. The Police have patrolled the picnic site but have nothing to report. They will continue to patrol the site.
2462. Minutes of the Last Meeting. The Minutes of the meeting held on 4th November were approved and signed.
2463. Matters Arising.
a. 2452a. CCllr Davis said that the Council will 'chase' the landowner about the overhanging trees along Stang Lane, having received new information.
b. 2452e. Confirmation has been received that the DCllr. Grants for the repair of the wooden bus shelter have been approved, and our Cllrs. were duly thanked.
c. 2453e. The Chair had attended a site meeting with CCllr. Davis and a DCC Officer at the Dean Picnic Site. - Agenda item for further discussion the next meeting.
d. 2455. Designated Footpaths should be surveyed / reported for the next meeting.
e. 2460. Road maintenance works are now proceeding by Aylesdene,
2464. CCllrs Report. CCllr Davis reported on the following:
a. The Boundary Committee are now in a position to give their recommendation for the future of Devon.
b. The recent heavy rains have caused flooding on many roads. The Chair was concerned about the damage to road surfaces when it becomes icy.
2465. DCllrs Report. DCllr Wilkinson reported on the following:
a. The new Tesco Planning application on the present 'Brian Ford' site has been deferred in order to look at further issues in more detail.
b. The "Building Schools for the Future" grant has now been confirmed, and, hopefully, works will soon start on Ilfracombe College. Four other schools in Devon will also benefit under this scheme.
c. Cllr Barker reported on the recent Croyde Conservation Area.
d. She emphasised the importance of attending a 'drop in' workshop which is being organised by NDC concerning the Core Strategy.
e. There was no further update on possibly illegally sited caravans.
2466. Finance.
a. Bank Statements
(1) West Down Parish Council wef 13th November £4840.37 - reconciled.
(2) 30 Day Notice Account wef 17th November £5623.69.
b. Petty Cash expenditure since last meeting - £nil.
c. Cheques.
(1) Cheque No. 000345 to Mr G Hookway for grass cutting and bus shelter cleaning 2009 (£1535.18) and for maintenance to a stile at Higher Aylescott (£86.25) - total - £1621.43.
d Tender for Grass Cutting and Bus Shelter Cleaning 2010. (Cllr Squire declared a personal interest). The sole tender, from Mr G Hookway for £1334.92 + VAT was accepted. It was noted that the tender was kept at the same price as last year. Mr Hookway also supplied an up to date copy of his Public Liability Policy in order to be insured when carrying out footpath maintenance works for the P.C.
e. Forecast Budget 2010/11.
(1) The present balances were considered and the Parish Council was satisfied with the level of balances held, which included provision towards the village car park.
(2) The forecast budget for 2010/11 was presented, discussed and approved. Contributions to balance were set at £205.00.
f. Precept/Parish Grant 2010/11.
(1) It was agreed to set the Precept at £6000, an increase of £750 from last year due mainly to an increased grant for maintaining the cemetery.
(2) It was agreed the Parish Grant application be made out to the sum of £1000, (based on £2.00 per head of 500 voters).
2467. Footpaths. Cllr Squire reported on the following:
a. She gave a reminder the footpaths need to be surveyed with results given in time for the next meeting.
b. Cllr Spear reported on the recent P3 Workshop he attended, saying that P3 are stocking up with equipment, if needed.
2468. Planning Decisions. The following decisions have been made:
a. 49231 - Prior notification for erection of one agricultural building for storage of machinery and animal feed - Easter Ground Cottage. - Confirmed that Prior Approval was not required in this instance.
b. 49073 - Internal and external alterations to managers accommodation together with temporary siting of caravan - Willingcott. - Approved.
c. 49078 - Retrospective application for siting of 2 internally illuminated free-standing display units - Foxhunters Garage. - Refused.
2469. Planning Applications.
a. 49403 - Extension to workshop to form separate workshop - Unit 5, Mullacott Cross Industrial Estate. Unanimous approval.
2470. Correspondence.
a. North Devon Direct - Winter newsletter. b. Safer North Devon - Autumn Newsletter. c. NHS - RD & Express - November Newsletter. d. Clerks and Councils Direct - November magazine. e. Village Green - December Magazine. f. NDC - Weekly information sheets, agendas and minutes.
2471. Any Other Business - Nil. There being no further business, the Chairman closed the meeting at 8.55pm by wishing all present a Merry Christmas and Happy New Year. *************
MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING HELD AT WEST DOWN PARISH HALL ON 4th NOVEMBER 2009
Present: Cllr A Hewitt (Chairman), CCllr A Davis, DCllr P Barker, PC M Kirk, PCSO V Gordo, Cllrs D Spear, S Squire, J Volley and E Wright.
The Chairman opened the meeting at 7.30pm with apologies from DCllr M Wilkinson.
2450. Police Report. PC Malcolm Kirk reported on the following:
a. There were 2 reported crimes during the last month, compared to 4 during the same period last year.
b. The Police had a constructive day at the school during the 'Police Force Day of Action' on 19th October.
2451. Minutes of the Last Meeting. The Minutes of the meeting held on 7th October were approved and signed.
2452. Matters Arising.
a. 2441a. CCllr Davis said that the Council will 'chase' the landowner about the overhanging trees along Stang Lane, having received new information.
b. 2441b. An advertisement for 'tenders' for works on the car park has been placed in the North Devon Journal. DCllrs Barker and Wilkinson have both expressed their displeasure over the continuing delays on this project.
c. 2441c. Still awaiting a response from P3 for obtaining a spring for the kissing gate.
d. 2441f. The quote received from Mr Piper of £267 for repairing the wooden bus shelter at Foxhunters was approved, being the only one submitted. - Clerk to confirm that the price will include preservative treatment to the timber being used.
e. 2443d. DCllr Barker confirmed that a DCllr. Grant can be applied for, for repairs to the bus shelter. To permit an application to be submitted, an "Equal Opportunities Policy" was presented to, and unanimously adopted by the Council. - Clerk to apply for the grant.
f. 2447a. Replies received from SW Water concerning a complaint regarding foul smells in the village. - Clerk to copy replies to complainant.
2453. CCllrs Report. CCllr Davis reported on the following:
a. Devon Care Homes. There are currently 24 homes at an average cost of £900 per bed per week. DCC are reviewing the staffing levels in an attempt to reduce costs to £600 p.b.p.w and hope to avoid compulsory redundancies.
b. DCC are conducting staffing reviews across the whole of the Authority.
c. The current road maintenance backlog is £M220.
d. Devon schools are near the bottom of the 'league' for government funding.
e. Dean Cross Picnic Site. DCC are to cease funding Picnic Sites across the county. A discussion was held as to what to do with the Dean Cross site to prevent it falling into complete dilapidation. Suggestions included: making it inaccessible, re-profiling the areas, and replanting with selected trees. - CCllr. Davis suggested a site meeting.
2454. DCllrs Report. DCllr Barker reported on the following:
a. New legislation is in place for a Dog Fouling Order, with fines being increased.
b. A campaign for offenders to remove graffiti has been put in place.
c. DCllr Wilkinson sent a report that he had attended a seminar from the Shoreline Management Plan where they presented a draft proposal for the stretch from Hartland Point to Anchor Head. The discussion was around the proposal that natural coastal erosion should be allowed to evolve without external intervention.
2455. Footpaths. Cllr Squire reported on the following:
a. Overgrown footpaths reported last month have now been cleared with the exception of the hedgerow of Austin's Hay footpath. Clerk to inform the owners that it is their responsibility to maintain their hedgerows adjacent to any public footpath.
b. Cllr Spear volunteered to attend the next P3 Workshop if available.
c. P3 Grant and Survey forms have now been received and need to be completed and returned to them by the 12th February 2010.
d. Grass Cutting and Bus Shelter Cleaning 2010. The requirements were discussed and approved. Clerk to invite tenders as follows, with replies to be received prior to the next meeting:
Pulland Bridge ) Strictly monthly — April to Coronation Tree ) November — 1st week of month. ) Grass cutting.
Garden Lane ) Strictly monthly — April to Back of seat — Stang Lane ) October — 1st week of month. Foxhunters seat ) Grass cutting.
Heddon Mills Lane ) Strim 3 times.) First cut by ) )30th April, final cut Pembroke ) Strim 2 times. ) by 31st October.
Austinhays to Rock Hill ) Strim 4 times and check ) side growth. First cut by 30th ) April, final cut by 31st October.
Stockland Hill Farm ) Strim 4 times. First cut by 30th ) April, final cut by 31st October. ) 2 kissing gates at start ) of path near the farm and also ) near the seat halfway along the ) path. Strim path between 2 ) gates by stockade.
Fairview to Cheglinch ) Strim path by stiles twice a year. ) First cut in early May, second cut ) in mid-August. —3 stiles.
Roborough Bridge ) Strim path twice a year. First ) cut in early May, second cut ) in mid-August. — 3 stiles.
Footpath 6 (Off llfracombe Hill) ) Village end of path — strim ) 3 times and check side growth. ) 1st cut by 30th April, second cut ) by 30th June and third cut by ) 30th September. — 3 stiles.
Cleaning four bus shelters, two at ) Foxhunters and two at Dean Cross ) Every 2 weeks.
2456. Planning Decisions. The following applications have been approved:
a. 49005 - Extension to dwelling with conversion of loft space to provide additional living accommodation - West Haven. Clerk to inform DCllrs that no amended plans have been received as previously advised.
b. 48984 - Creation of access road to caravan pitches - Brooklea Caravan Club site.
c. 48686 - Consent to works to fell 1 x Monterey Pine Tree, covered by Tree Preservation Order, at Eastergate.
d. 46021 - Barn conversion to form 4 holiday cottages at Cheglinch Farm.
2457. Planning Applications. No applications received.
2458. Correspondence.
a. WDPHMC - re Thanks for £250, second half of annual grant. b. WDPHMC - re Confirmation of renewal of insurance policy for Parish Hall. c. WDPCMC - re The Parish Hall has been revalued for insurance and cover amended accordingly. The Chair thanked the WDPHMC for their continued work with the Parish Hall. d. NDC - Fouling of land by dogs Order. e. NDC - Planning Improvement Plan. f. NDC - Draft Sustainable Design and Construction Guide. g. DDC - Love Food Hate Waste Campaign. h. Plymouth University - Learning Power newsletter. i. North Devon Coast and Countryside Service - Biosphere Reserve. j. NHS - South West Ambulance Service. k. DAPC - Nov/Dec Newsletter. l. The Playing Field - Autumn Newsletter. m. NDC - House to house Act - Clothes Aid. n. NDC - Weekly information sheets, agendas and minutes.
2459. Finance.
a. Bank Statements
(1) West Down Parish Council wef 14th October - £5591.37 - reconciled.
(2) 30 Day Notice Account wef 14th October - £5623.69.
b. Petty Cash expenditure since last meeting - £nil.
c. Cheques.
(1) Cheque No: 000343 to Poppy Appeal - (Remembrance Wreath) - £300.00. (2) Cheque No: 0003442 to Mr D Lewis (Clerk's salary) - £715.00.
2460. Any Other Business
a. A pile of leaves and debris by the railings on the Square.
b. Drains need clearing.
c. Flooding along Dean Road.
d. The road is breaking on the bend by Aylesdene.
e. Mud on road by Caenbrook Farm.
f. The road surface by the school is in a bad condition.
g. Broken drain grids at the garage by the Old Chapel.
There being no further business, the Chairman closed the meeting at 9.45pm.
MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING HELD AT Present: Cllr A Hewitt (Chairman), DCllr P Barker, DCllr M Wilkinson, PC M Kirk, PCSO V Gordo, Cllrs D Spear, S Squire, J Volley and E Wright. The Chairman opened the meeting at 2438. Public Speaking. Mr D Ravenscroft and Mrs T Buchan spoke about the cost of grass cutting at the graveyard and appealed for extra funding. Parish Council to consider when setting the next budget. 2439. Police Report. PC Malcolm Kirk introduced himself as the new Neighbourhood Beat Manager. a. He updated the meeting of crime figures in the Parish since July and gave details of the 8 crimes reported last April. There were no crimes reported during September. b. He warned of a current hard selling practice of a mobility company, mainly targeting the elderly. c. He reported that there has been a recent case of intruders into a garden where a swimming pool cover had been drawn back. d. He has done a 'speeding survey' at Ilfracombe Hill whilst wearing high visibility clothing. There were no significant instances of speeding. He will be conducting a more covert survey in due course. e. On 19th October there will be a 'Police Force Day of Action' where many Police activities will be occurring during the day. f. Cllr Volley complained that instances of dog fouling were re-occurring. She also showed a photograph of a fire engine trying to travel along the road by the Old Chapel, showing how inconsiderate parking was restricting the progress of the fire engine. 2440. Minutes of the Last Meeting. The Minutes of the meeting held on 2nd September were approved and signed, following an amendment to Ser. 2431. 2441. Matters Arising. a. 2427b. Clerk to ask CCllr Davis if anything is happening with other overhanging trees along b. 2427c. A letter received from Brian Holme, NDC, giving the latest situation about the car park project. DCllr Wilkinson expressed his ongoing frustration about continued delays and lack of progress with the car park. c. 2427d. Still awaiting a response from P3 for obtaining a spring for the kissing gate. d. 2427e. Letter received from Liddel Thomson Consultants re: presentation at the Parish Hall about the proposed wind turbines at Great Shelfin Farm. e. 2427f. The potholes still need filling along both Dean and Fullabrook Roads. f. 2432d. Quote received from Mr Piper about repairing the wooden bus shelter at Foxhunters. Chair requested to inquire if Mr Squire was still interested in providing a quote prior to disclosing, and discussing that from Mr Piper. 2442. CCllrs Report. CCllr Davis sent a telephone report on the following:- a. The roadworks at Easterclose are ahead of schedule because of the recent good weather and diversion road signs will be removed in the near future with the works controlled by traffic lights. She thanks all users for their patience. b. The potholes along the road to Fullabrook are being looked at again. c. Apparently DCC are proposing to take away dilapidated signs and furniture at Picnic sites without replacement, for financial reasons. Clerk to register dismay at the proposals and to seek assurance that grass cutting and general maintenance will continue at the Dean Cross Picnic Site. d. There are still potholes along 2443. DCllrs Report. DCllr Wilkinson reported on the following: a. New legislation is in place for planning amendments to be returned to consultees for comment. b. Plans are in progress for NDC to amalgamate with Torridge District Council. c. A grant has been given to the Pre-School following their appeal - Ser. 2402 refers. d. He suggested applying for a DCllr grant towards the repairs to the bus shelter at Foxhunters, - Ser. 2441f refers. e. He is sorry to see Mr Steve Pitcher, Joint Chief Executive of NDC, give up his post to take up a secondment as leader of finance to 2444. Footpaths. Cllr Squire reported on the following: a. As part of the footpaths review, DCC have sent a Public Footpath Diversion Order to FP16 by Pembroke Farm for public consultation. Clerk to place in noticeboard. b. The hedgerow of Austins Hay footpath is overgrown. The owners need to be informed that it is their responsibility to maintain the hedgerow. c. Various paths and stiles have become overgrown and a handrail has broken on a path towards Higher Aylescott. It is the landowners responsibility to maintain the paths and Cllr Squire will either speak to landowners or give a list of the landowners concerned to the Clerk for further action. 2445. Planning Decisions. The following application has been approved: a. 48567 - Retrospective application to regularise amendments to design of planning permission 35406 for conversion of barn to form dwelling - Gills Farm. 2446. Planning Applications. a. 48984 - Creation of access road to caravan pitches - Brooklea Caravan Club site. Unanimous approval. b. 49005 - Extension to dwelling with conversion of loft space to provide additional living accommodation - c. 49073 - Internal and external alterations to Manager's Accommodation together with temporary siting of caravan - d. 49078 - Retrospective application for siting of 2 internally illuminated free-standing display units - Foxhunters Garage. Unanimous approval. 2447. Correspondence. a. Mary Turner of Rough Lea - re: Smell in village 19/20 September. Clerk to ask SW Water for clarification if they were carrying out any works or had any spillage during this period. b. DCC - 20mph speed restriction along A361 from c. Brian Holme, NDC re West Down Car Park. d. NDC - re: Unreturned Electoral Roll forms. e. Senior Council for f. Village Green - September Issue. g. Community Council of h. NHS - RD & Express - August Newsletter. i. NDC - Weekly information sheets, agendas and minutes. 2448. Finance. a. Bank Statements (1) West Down Parish Council wef 19th September - £3133.32 - reconciled to £3016.37 wef 30th September. (2) 30 Day Notice Account wef 19th September - £5623.69. b. Petty Cash expenditure since last meeting - £nil. c. Cheques. (1) Cheque No: 000341 to WDPCC for 50% Parish Grant. - £300.00. (2) Cheque No: 000342 to WDPHMC for 50% Parish Grant. - £250.00. (3) BACS payment received for £3125.00 from NDC - 50% Precept (£2625.00) and 50% Annual Grant (£500.00). d. Purchase of Poppy Wreath. It was agreed to purchase a wreath for laying on behalf of the Parish Council at the Remembrance Day Service. It was agreed that this should be purchased under S.137 of the Local Government Act 1972 as the purchase is, in the opinion of the Council, in the interests of the area or its inhabitants and benefits them in a manner commensurate with the expenditure. e. Mid Term Account. The Mid-term account was presented and approved. 2449. Any Other Business a. Cllr Squire spoke about possibility of extending the white lines outside "Quicks Tenement" and also pointed out that the white lines at the junction by the old Long House are raised. b. Cllr Spear recently attended an AONB meeting in Combe Martin where new legislation was discussed for Water Authorities to raise water standards. c. Cllr Volley advised the meeting that the Parish Hall committee will be seeking to apply for improvement grants from the Fullabrook Wind Turbine funds, once operational. There being no further business, the Chairman closed the meeting at |
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MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING HELD AT WEST DOWN PARISH HALL ON 2nd SEPTEMBER 2009
Present: Cllr A Hewitt (Chairman), CCllr A Davis, DCllr P Barker, DCllr M Wilkinson, Cllrs S Squire and J Volley.
The Chairman opened the meeting at 7.30pm with apologies from PCSO V Gordo, Cllrs D Spear and E Wright.
2425. North Devon Access to Services Project. Mr Tim Lamerton of North Devon Voluntary Services gave a short presentation on this new project to address transport issues.
2426. Minutes of the Last Meeting. The Minutes of the meeting held on 5th August were approved and signed.
2427. Matters Arising.
a. 2415b. The Chair thanked Mr J. Hookway who has removed and stored the old noticeboard pending its possible re-use at the new car park.
b. 2415d. An overhanging tree along Stang Lane has been lopped.
c. 2415e. DCllr Wilkinson gave an update on progress with the car park.
d. 2418. Awaiting a response from P3 for obtaining a spring for the kissing gate.
e. 2422c. Letter received from Liddel Thomson Consultants re the Scoping request for the proposed wind farm at Great Shelfin Farm. - Placed in Float File.
f. 2425b. The potholes still need filling. The Chair also requested that the hedge be trimmed, by DCC at the 'bend' along Dean Road to improve driver visibility, when carrying out other 'trimming' in the locality.
g. 2425e. An Engineer has visited the locality to see if an extra street light could be placed along Pulland Lane, however, it was deemed not practical or financially viable.
2428. CCllrs Report. CCllr Davis reported on the following:-
a. The DCC 'Quids for Kids' Scheme to help children with special needs.
b. She attended a community meeting for Building Schools for the Future concerning funding for a new secondary school in Ilfracombe.
c. The road edges by the bridge along the road to Fullabrook are crumbling away.
2429. DCllrs Report. DCllr Barker reported on the following:
a. There is leave to appeal in October, regarding the potential formation of Unitary Local Government in Devon.
b. Plans are being considered for cost cutting within departments at NDC.
2430. Footpaths. There was nothing further to report.
2431. Village Historic Core - Possible Conservation Area. Cllrs Squire and Volley declared an interest but reminded the meeting that they have been granted exemption to speak and vote on this matter. It was unanimously agreed by all Councillors present to request the Conservation Officer to begin proceedings for public consultation on this item with particular reference to Parishoners directly affected.
2432. Annual Health and Safety Review.
a. A sub-committee had inspected the general condition of listed Parish Council property since the last meeting and a full report was submitted for consideration, which was duly approved and signed.
b. It was agreed to ask Mr Gareth Hookway to cut back overgrowth from behind the stone bus shelter at Foxhunters.
c. The windows of the stone bus shelter by Foxhunters have been sprayed with paint and it is hoped this will be cleared under a new graffiti cleaning scheme being started by DCC.
d. Clerk to ask Mr John Piper to investigate and quote for a serviceable repair to the rear of the wooden bus shelter.
2433. Annual Health and Safety Statement Review.
a. The Health and Safety Statement was reviewed, approved and signed with one amendment: (i) 2 Councillors only (instead of 3) required to carry out the Health and Safety inspections in future, due to the currently restricted number of Councillors available.
2434. Planning Decisions. The following application has been refused:
a. 48645 - Relocate garden wall and move parking space - Church Cottage.
2435. Correspondence.
a. DCC - Road closure - Willingcott Cross to Trimstone Cross for maintenance work. b. Liddle Thomson Consultants re Great Shelfin wind turbine project. c. DCC - West Down Biodiversity Audit - Draft. d. Devon Rural Network - Rural Devon Profile 2009. e. Barnstaple Town Council - Planning School. f. NDC - Graffiti in North Devon. g. DCC - Devon Car Free Day - 22nd September. h. Devon Countryside Access Forum - Annual Report 2008/9. i. DAPC - DAPC subscriptions 2010 - 2011. j. DAPC - AGM and Annual Report 2008/9. k. DAPC - September/October Newsletter. l. Clerks and Councils Direct - September issue. m. North Devon Direct - Autumn issue. n. NDC - Weekly information sheets, agendas and minutes.
2436. Finance.
a. Bank Statements
(1) West Down Parish Council wef 19th August - £3860.12 - reconciled.
(2) 30 Day Notice Account wef 19th August - £5622.66.
b. Petty Cash expenditure since last meeting - £nil.
c. Cheques.
(1) Cheque No: 000338 to Audit Commission - Annual Audit fee. - £138.00. (2) Cheque No: 000339 to WDPHMC - 6 months hire of hall. - £90.00. (3) Cheque No: 000340 to Mr G Hookway - Footpath works. - £569.25.
2437. Any Other Business
a. Grass and weeds growing around pavement by the Old Vicarage needs clearing - Parish Lengthsman to attend at next visit.
There being no further business, the Chairman closed the meeting at 9.20pm. |
|
MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING HELD AT WEST DOWN PARISH HALL ON 3rd JUNE 2009 Present: Cllr A Hewitt (Chairman), Cllrs S Squire and J Volley. The Chairman opened the meeting at 7.30pm with apologies received from CCllr A Davis, DCllr P Barker, DCllr M Wilkinson, PCSO V Gordo, Cllrs D Spear and E Wright. 2389. Public Speaking. Mr P Hillier spoke in connection with Planning Application 47362, Erection of 1 Agricultural Workers Dwelling (amended details) at 16 Acre Farm. He alleged discrepancies within the additional information and urged Parish Councillors to read carefully the documents submitted prior to reaching a decision. Cllr Hewitt declared a personal and prejudicial interest and left the room for this item. 2390. Police Report. PCSO Gordo sent a written report: b. Andy Harding will be the new Neighbourhood Watch representative to replace Mr P Jennings.
2391. Minutes of the APM. The Minutes of the Annual Parish Meeting held on 6th May were approved and signed.
2392. Minutes of the AGM. The Minutes of the Annual General Meeting held on 6th May were approved and signed.
2393. Matters Arising.
a. 2379e. DCllr Wilkinson was not present to give any further update on possibly illegally sited caravans/mobile homes. b. 2379i. Cllr Spear was not present to report on the Local Development Framework and the Settlement Assessment questionnaire workshop. c. 2382b. A letter has been received from the Planning Department concerning 4 Thorne Park. The Chair commented that the letter did not fully address the original question. d. 2386a. No reply yet received concerning the flags and sign at Trimstone Manor. Clerk to 'chase up'. e. 2388d. Response received from Mr D Ravenscroft, Church Warden, concerning grass cutting of the graveyard. Parish Council to consider further finance at the next budget. 2394. CCllrs Report. CCllr Davis was not present to give a report. 2395. DCllrs Report. Neither DCllr Barker or DCllr Wilkinson were present to give a report. 2396. Footpaths. Cllr Squire reported on the following: a. A letter has been received from DCC showing the breakdown for the P3 Grant for 2009. c. Clerk to write to some local farmers to remind them of their legal obligation to keep footpaths unobstructed and not to grow crops on them a. 48148 - Retrospective application for erection of animal housing building (1 of 2 ), - Lower Twitchen Farm. b. 48149 - Retrospective application for erection of animal housing building (second building) - Lower Twitchen Farm. a. 47362 - Erection of 1 Agricultural Workers dwelling (Amended details) - 16 Acre Farm. Cllr Hewitt declared a personal and prejudicial interest rendering the Council 'Non-Quorate' and therefore unable to pass any comment. Clerk to inquire if this item can be delayed until the next meeting and if not, arrange for an extra-ordinary meeting. 2399. Correspondence. a. WDPHMC - Thanks for grant
2400. Finance. a. Bank Statements (1) West Down Parish Council wef 19th May - £4850.17 - reconciled.
(2) 30 Day Notice Account wef 19th May - £5622.66.
b. Petty Cash expenditure since last meeting - £nil.
c. Cheques.
(1) Cheque No: 000335 to Mr K Abraham - Internal Audit - £94.00.
d. Annual Audit.
(1) The End of Year Accounts Ledger was approved and signed. (2) The Statement of Accounts and Annual Governance Statement of the Annual Return for year end 31st March 2009 were checked, approved and signed along with the Bank Reconciliation and Statement of Significant Variances.
e. Notification of Fraud. The clerk informed the meeting that he has been notified by Lloyds TSB that the internet banking facility has been compromised, resulting in fraudulent withdrawal transactions occurring. All monies have now been re-instated to the relevant accounts and the Lloyds TSB Fraud Department is investigating the case. In the meantime, the internet banking facility has terminated until further notice.
2401. Any Other Business a. Giant Hogweed is growing along the Prixford Road from Hore Down.
There being no further business, the Chairman closed the meeting at 8.35pm. |
| MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING HELD AT WEST DOWN PARISH HALL ON 1st JULY 2009
Present: Cllr A Hewitt (Chairman), CCllr A Davis, DCllr M Wilkinson, PCSO V Gordo, Cllrs D Spear, S Squire, J Volley and E Wright. The Chairman opened the meeting at 7.30pm by congratulating CCllr Davis on her recent Re-election to the County Council. Apologies were received from DCllr P Barker. 2402. Public Speaking. a. Prior to Public Speaking by Mr J. Rodney-Jones, the Chair read out a letter from the Pre-School which was written in response to an item raised by a member of the public at the Annual Parish Meeting, regarding inappropriate parking during the 'school run'. b. Mr Rodney-Jones expanded on some of the points raised in the letter and concluded that without attracting further funding and more children, there is a threat of closure in 9 months time. c. CCllr Davis pointed out that she has already granted funding to the Pre-School and that parking problems associated with the 'school run' are countrywide. She envisaged the implementation of a 'Virtual Bus' when the car park has been completed, which should both ease the parking problem and also add extra points to the OFSTED. d. DCllr Wilkinson invited the Pre-School to apply for a District Council grant. 2403. Police Report. PCSO Gordo reported on the following: a. One reported crime during the last month (drink/drive) compared with two during the same period last year.
2404. Minutes of the Last Meeting. Following a slight amendment, the Minutes of the meeting held on 3rd June were approved and signed.
2405. Matters Arising. a. 2393a. DCllr Wilkinson explained that the Enforcement Officer has investigated two further sites of possibly illegally sited caravans/mobile homes and invited owners to submit Certificates of Lawfulness. a. She is pleased to have been re-elected to the County Council and has been appointed to the Executive with the portfolio for "Children and Families". (1) Potholes at Lynton Cross. (2) Grass verge along A361 at Dean Cross needs cutting. (3) Potholes by Bradwell Mill. (4) Overhanging trees along Stang Lane. (5) Gravel from recent resurfacing works has been deposited across the road at the bottom of Church Hill, ( Fullabrook Road ), where they pose a danger to cyclists and 2 wheeled vehicles.
2407. DCllrs Report. DCllr Wilkinson reported on the following: a. Collection day for green recycle bins and bags will change from Tuesday to Monday from 13th July 2009.
2408. Footpaths. Cllr Squire reported on the following: a. The P3 Summer Workshop will take place on 15th July at Luxhore. Cllr Squire will be unable to attend. Cllr Spear agreed to attend if he is available.
2409. Planning Decisions. The following application has been approved: a. 34449 - Extension to clubhouse - Willingcott Golf Club.
2410. Planning Applications. a. 47362 - Erection of 1 Agricultural Workers dwelling (Amended details) - 16 Acre Farm. (i). Information not available regarding financial viability from April 2008. 4) If the Planning Department is minded to approve the application, consideration to be given to vehicular access. (5) Recommend that the existing living arrangements (Planning Application No 37731) be extended if this application is not resolved because of the legal dispute. (6) When the Planning Department makes a decision on this case, the West Down Parish Council requests an explanation of reasons of how the decision was arrived at. b. 48470 - Reconstruction and extension of lean-to and insertion of dormer window - The Cottage, Bradwell Mill. - Unanimous approval. For information-: The attention of the Local Authority is drawn to condition 7 of Approval 12970 dated 15/2/91, ( Closing of extg. Access ),as this condition was never complied with, resulting in on-street parking to the inconvenience of road users in the locality. c. 48645 - Relocate garden wall and move parking space - Church Cottage. - Unanimous refusal. Reason:- Danger to other road users due to lack of visibility from entrance.
2411. Correspondence. a. NDC - County Councillor election results. 2412. Finance. a. Bank Statements (1) West Down Parish Council wef 19th June - £4751.67 - reconciled. (2) 30 Day Notice Account wef 19th June - £5622.66. b. Petty Cash expenditure since last meeting - £nil. c. Cheques. (1) Cheque No: 000336 to DAPC (Annual subscription) - £117.55 a. A broken drainage grid and 2 broken drain covers by the Chapel garage require urgent attention. b. The drainage problem by the school has still not been resolved. The Chair asked Mr. J. Hookway if he knew where the drain discharged, and although unsure he felt that it crossed beneath the road as opposed to discharging down the hill. There being no further business, the Chairman closed the meeting at 9.30pm. |
|
MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING HELD AT WEST DOWN PARISH HALL ON 5th AUGUST 2009
Present: Cllr A Hewitt (Chairman), DCllr M Wilkinson, Cllrs D Spear and J Volley.
The Chairman opened the meeting at 7.30pm with apologies from CCllr A Davis, DCllr P Barker, PCSO V Gordo, Cllr S Squire and E Wright.
2414. Minutes of the Last Meeting. The Minutes of the meeting held on 1st July were approved and signed.
2415. Matters Arising.
a. 2405d. A response has been received from the Enforcement Officer confirming the result of his investigation of the flags and signs on the A361 at Trimstone Cross.
b. 2405e. The Chair thanked Mr J. Hookway who had kindly agreed to remove and store the old noticeboard, currently at the Parish Hall, pending its possible re-use at the new Car Park.
c. 2406b(3). The Potholes by Bradwell Mill have been filled, however, because of the recent incessant rain, another has now appeared.
d. 2406b(4). Overhanging trees along Stang Lane have still not been lopped - this should be done before the leaves fall, causing dangerous driving conditions in the wet.
e. 2407b. DCllr Wilkinson gave an update on progress with the car park.
f. 2408a. Cllr Spear gave a report following his attendance at the P3 Summer Workshop. The Chair thanked him for attending and also for his offer to attend another meeting later in the year, if available.
2416. CCllrs Report. CCllr Davis had sent a written report on the following:-
a. Children in DCC Corporate Care.
b. A new service helping residents to claim benefits.
c. Her appointment to the Cabinet of DCC as the member for 'Children's health and wellbeing'.
d. Members Allowances.
2417. DCllrs Report. DCllr Wilkinson reported on the following:
a. The long-awaited final recommendation from the Boundary Committee setting out its vision on the shape of possible unitary local government in Devon has once more been delayed.
b. Eight enforcement actions are currently ongoing in the Parish. The Chair asked if the 'Archery' signs that have recently appeared at the Dean Cross Picnic site, together with the use of the land, and activity advertised, were legal.
2418. Footpaths.
a. Cllr Volley reported that the spring on the kissing gate at the end of Garden Lane has broken, allowing animals to exit the field . Clerk to ask Mr G Hookway to repair it.
2419. Village Historic Core - Possible Conservation Area. As only 3 members of the Parish Council were in attendance, it was decided to defer this item until the next meeting.
2420. Annual Health and Safety Review.
A sub-committee of Cllrs Hewitt, Squire and Wright are to inspect Parish Council property and report when completed.
2421. Planning Decisions. The following application has been approved:
a. 48470 - Reconstruction and extension of lean-to and insertion of dormer window - The Cottage, Bradwell Mill.
2422. Planning Applications.
a. 48686 - Works to trees covered by a Tree Preservation Order in respect of felling 1 x Monterey Pine (T1) - Eastergate. Unanimous approval.
b. 48567 - Retrospective Application to regularise amendments of design of planning permission 35406 for conversion of barn to form dwelling - Gills Farm. No Comment.
c. 100114 - Scoping request for proposed wind farm at land at Great Shelfin Farm. Cllr Spear declared a non prejudicial interest as a member of the AONB Committee. Councillors to read the document and inform the clerk of any additions or comments before 30th August.
2423. Correspondence.
a. Mrs T Thomas of Little Orchard - Vehicle parking by the 'Triangle' leading to Pullen Lane. Clerk to copy letter to CCllr Davis and PCSO Gordo. b. Mr A Odell of Bay Tree House - Appointment as Project Manager for The Iron Room redevelopment. c. Audit Commission - The Annual return for year end 31st March 2009 has been returned with no comments from the Audit Commission. d. DCC - 20mph Speed Zones. e. Go North Devon - Transport and travel guide 2009/10. f. DAPC - July/August Newsletter. g. Vitalise - Help support disabled people and carers. h. Devon Partnership NHS - Mental Health Services. i. Safer North Devon - Awareness leaflets. j. MacMillan Cancer Support - World's Biggest Coffee Morning. k. DCC - Newsletter. l. DCC - Devontalk - Summer magazine m. NDC - Weekly information sheets, agendas and minutes.
2424. Finance.
a. Bank Statements
(1) West Down Parish Council wef 17th July - £4751.67 - reconciled.
(2) 30 Day Notice Account wef 17th July - £5622.66.
b. Petty Cash expenditure since last meeting - £nil.
c. Cheques.
(1) Cheque No: 000337 to D Lewis (Clerks salary £700 and £35 P3 Admin Allowance. £735.00.
d. Review of Clerk's Salary. The clerk left the room for this item. It was agreed to increase the clerk's salary by £60 p.a. making a total of £2860 p.a.
2425. Any Other Business
a. There are problems with vehicles parking and causing obstruction along the road between Thorne Park and 'The Triangle'.
b. There is a pothole on the road by Caenbrook Farm and another along Dean Road.
c. Grass is growing in the loose grit along Pulland Lane.
d. Following a recent incident with an ambulance driver not being able to turn in Pulland Lane, Mrs Y. Thomas has written to request extra street lighting and an Engineer will visit the locality in due course to see if this is possible.
e. The sides of the A361 by Lower Twitchen Farm are crumbling away.
There being no further business, the Chairman closed the meeting at 9.15pm. |