MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING

HELD AT WEST DOWN PARISH HALL ON 4^th MARCH 2009

Present: Cllr A Hewitt (Chairman), CCllr A Davis, DCllr P Barker, DCllr M Wilkinson,

 PCSO V Gordo, Cllrs D Spear, Cllrs S Squire, J Volley and E Wright.

The Chairman opened the Council meeting at 7.30pm.

2353.   Public Speaking.   Mr W Buchan spoke concerning procedures of declarations of interest with regard to the proposition of a Conservation Area for the Village Core. He hoped that Councillors would apply for dispensation if required, to enable the item to be fully debated.

The Chair thanked Mr Buchan for pointing out his concerns about the Code of Conduct and replied that the proposed Conservation Area had not yet been defined, nor any decisions taken on the matter . Clerk to seek further guidance from Mr Don Pratt.

2354.   Police Report.   PCSO Gordo reported on the following:

a.   There were no reported crimes last month, compared to 2 last year.

b.   Dog fouling. An offender has been identified and warned.

c.   Anti-social behaviour. Five youths have been warned and their parents informed.

d.   Criminal damage. Enquires are ongoing concerning a locker that was broken into at the Parish Hall.

e.   Mud on roads. A complaint was followed up with a local farmer. 

f.   The Chair had received a report that a number of youths have been seen in the churchyard after pub 'closing time' and requested occasional Police patrols at this time. PCSO Gordo replied that this was probably the same 5 youths mentioned earlier and that hopefully the problem should not re-occur.

2355. Minutes of the Last Meeting. The Minutes of the meeting held on 4^th February were

            approved and signed.

2356. Matters Arising.

a.   2345a.   CCllr Davis is still pursuing the problem of overhanging trees along Stang Lane.

b.   2347d.   A reply has been received from Mr Brian Holme about the car park.

c.   2347e.   The Chair emphasised the importance of ensuring that as many people as possible attend and vote at the 'Windfarm Fund' meeting in Braunton at 7.00pm on 25^th March.

d.   2347f.   DCllr Wilkinson had nothing further to report with identifying possibly illegally sited caravans. 

e.   2347g.   The Local Affordable Housing project is still progressing.

f.   2349.   There has been no reply from the Conservation Officer, DCllr Barker to pursue.

g.   2351d. Clerk to ask if it is possible to replace the rusted dog bin lid sited at the 'Triangle'.

h.   2352.   A new salt bin has been installed by the public telephone box. The Chair requested a similar bin to be sited by the school and another bag of salt for The Triangle.

2357.   CCllrs Report.  CCllr Davis reported on the following:

a. 'Shaw Healthcare' has withdrawn from negotiations to take over some of the County's Residential Homes. 

b.   The County Council Tax has been set at 2.89%. To achieve this, over £6m was taken from reserves and borrowing approval for up to £50m was agreed.

c.   The deadline for the Unitary Authority recommendation has been extended to 15^th July. The County Council elections in June will continue as planned.

d.   There are still many eligible families who may qualify for advice and financial benefits for children with special needs from the Devon Welfare Rights Unit.

e.   There are studies going on to gauge the effects of reducing street lighting.

f.   The Chair reported that parts of the new road surface from Mullacott to Ilfracombe was breaking up from the old surface. He asked if Highways would ensure that the new surface will bond with the old in any future resurfacing projects.

2358.   DCllrs Report. DCllr Barker reported on the following:

a.   There are plans to bring back weekly collections of food waste.

b.   A Skate Park has been given the go-ahead for children in Croyde.

c.   A Planning Improvement Group has been set up to review the Planning Department.

d.   DCllr Wilkinson reported that there is still some money left in the DCllr Funds.

e.   There will be a road closure at Berrydown for about 7 weeks.

f.   The Chair asked advice about how to proceed with a recent questionnaire concerning Settlement Assessment. DCllr Barker advised to reply that we were not qualified to answer the questionnaire.

2359.   Footpaths.   Cllr Squire had nothing to report.

            a.   The Chair reported that he had met with a representative and had a 'walk-about' as part of the Bio-Diversity Audit. A report will be sent in due course.

2360.   Planning Decisions. The following applications have been approved:

a.   44687 - Erection of Agricultural Worker's Dwelling - Higher Stowford Farm.

.

b.   47785 - Siting of 1 non-illuminated sign - Unit 1F, Mullacott Cross Industrial Estate.

2361.   Planning Applications.

a.   47838 - Erection of dwelling - Garden of 2 Thorne Park. - Unanimous Approval.

Comment - How do occupiers of existing dwelling access their garden when the project is completed?

b.   47965 - Extension to dwelling and loft conversion - 4 Thorne Park. - Unanimous Refusal   Reason: The proposal will result in a development that is totally alien to other dwellings in the locality.

c.   Certificate of Lawfulness for existing use of Mobile Home as a permanent residence - Yellowayes. No Comment.

2362.   Correspondence.

a.    NDC - Affordable Housing Seminar.

b.     NDC - Settlement Assessment

c.    NDC - Strategic Housing Land Availability Assessment.

d.    NDC - Food waste collection presentation.

e.    NDC - North Devon and Torridge Core Strategy feedback report and engagement plan.

f.     DAPC - March/April newsletter.

g.    Junkmail - Spring newsletter.

h.    Town and Parish Standard - February newsletter.

i.      Spinal Injuries Association - Charity event.

j.      NDC - Summary of Accounts 2007/08.

k.    Safer North Devon - Awareness leaflet.

l.      NHS - RD & Express - February newsletter.

m.   Village Green - February magazine.

n.    Clerks and Councils Direct - March edition.

o.    The Playing Field - Winter edition.

p.    NDC - Weekly information sheets, agendas and minutes.

2363. Finance.

            a.   Bank Statements

                  (1)   West Down Parish Council   wef 19^th February -           £2402.57 - reconciled.

                  (2)   30 Day Notice Account         wef 19^th February -           £5621.75. 

b.     Petty Cash expenditure since last meeting - £nil.

c.   Cheques.

(1)   Cheque No. 000329 to WDPHMC - 6 months hire of hall -              £90.00.

2364.   Any Other Business 

a.   Cllr Spear spoke concerning the ongoing Audit of North Devon Council.

There being no further business, the Chairman closed the meeting at 9.50pm.

MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING

HELD AT WEST DOWN PARISH HALL ON 4^th FEBRUARY 2009

Present: Cllr A Hewitt (Chairman), DCllr M Wilkinson, Cllrs S Squire, J Volley and E Wright.

The Chairman opened the Council meeting at 7.30pm with apologies from CCllr A Davis, DCllr P Barker, PC M Hendry and Cllr D Spear.

2343.   Police Report.  PC Hendry was not present to give a report.

2344. Minutes of the Last Meeting. The Minutes of the meeting held on 7^th January were

            approved and signed.

2345. Matters Arising.

a) 2334b.   CCllr Davis was not present to comment further on the overhanging trees along Stang Lane.

b) 2339a.   Planning application 47714 - Extension to dwelling and associated excavation works at 'The Cottage', Bradwell Mill, has been withdrawn pending further investigation including the points raised by the Parish Council at the last meeting.

2346.   CCllrs Report.: CCllr Davis  was not present to give a report.

2347.   DCllrs Report. DCllr Wilkinson reported on the following:

a:   NDC are having difficulties in setting their budget as a consequence of the recent economic downtrend and reduced income from parking etc.

b.   The Unitary Authority recommendation has not yet been determined.

c.   The Planning Department are reviewing their 'systems' with the aim of speeding up the Planning process.

d.   The land designated for the car park is finally owned by NDC. Clerk to write to Mr Brian Holme, (NDC), to determine a projected timescale for the works.

e.   The 'Windfarm Fund:- 17 people have put themselves forward for 10 places as Directors of the Fund, 2 of whom are from West Down.- Selection will take place at the meeting in Braunton at 7.00pm on 25^th March, and the Chair emphasised the importance of ensuring that as many people as possible attend, and vote in order that our Parish is represented. Cllr Wright stated that he was not 'happy' about the ethics of accepting funding for projects from this fund when this, and other Councils had opposed the development from which the proposed fund is sourced, but accepted that his view would be in a minority.

f.   Cllr Squire asked if there was any further development with identifying possibly illegally sited caravans. DCllr Wilkinson will continue to pursue the matter.

g.   Cllr Volly asked about the Local Affordable Housing project. DCllr Wilkinson will ask CCllr Davis to give an update at the next meeting. - The Chair expressed his disappointment with the lack of communication, and any consultations, from the L.A., on the proposals, when the initial potential for the proposal, had been from our Council. 

2348.   Footpaths.   Cllr Squire reported on the following:

            a.   The clerk has now submitted an application to DCC for the P3 Grant and in addition, requested a further 'kissing gate' kit, stile kit, and some more fingerpost stickers.

2349.   Village Historic Core.

a.   The Chair read an address from Mr Keith Sprason. 

b.   After much discussion, it was agreed that the clerk should write to the Local Authority to establish which areas of West Down  may be worthy of becoming classed as a 'Conservation Area',  and if so, that a plan be provided outlining the relevant boundary thereof. It was also felt that some specific reasoning as to why this would be of benefit to the village should be provided, and how its imposition would impact on affected householders..

 Depending on the information received, public opinion can possibly be sought prior to finally deciding whether to proceed further with any formal request to the LA.

2350.   Correspondence.

a.    NDC - Consultation on Draft Methodology for Strategic Housing Land Availability.

b.    DAPC - Committee vacancies.

c.    DAPC - Jan/Feb Newsletter.

d.    Clerks and Councils Direct - Magazine.

e.   NDC - Weekly information sheets.and reports.

2351. Finance.

            a.   Bank Statements

                  (1)   West Down Parish Council   wef 19^th January   £3559.07 - reconciled to

                        £3012.57 wef 31^st January.

                  (2)   30 Day Notice Account         wef 19^th  January -     £5621.27. 

b.     Petty Cash expenditure since last meeting - £nil.

c.   Cheques.

(1)   Cheque No. 000328 to Mr D Lewis for clerk's salary -            £700.00.

d.   Invoice. Annual invoice received from J J Bins for dog bin emptying at £19.50 per month. Clerk to ask if it is possible to replace the rusted bin lid sited at the 'Triangle'.

2352.   Any Other Business 

a.   Cllr Volley requested more salt/grit at the 'Triangle' as the salt has been used in the recent snow. Clerk to ask CCllr Davis for a re-supply, preferably in bags that don't become brittle, split, and lose their contents within 12 months of provision.

There being no further business, the Chairman closed the meeting at 9.50pm.

MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING

HELD AT WEST DOWN PARISH HALL ON 7^th JANUARY 2009

Present: Cllr A Hewitt (Chairman), CCllr A Davis, DCllr P Barker, Cllrs D Spear, S Squire,

J Volley and E Wright.

The Chairman opened the Council meeting at 7.30pm with apologies from DCllr M Wilkinson and PC M Hendry,

2331.   Public Speaking. Mr W Buchan spoke on the following:

a.   He remarked that a recent publication of North Devon Building Control Services, included a map of the area, with no mention of the Parish of West Down!

b.   He felt that the gas main works currently going on, had not been very well publicised and feared that houses may be 'cut off' without prior knowledge. He was particularly concerned about gas being 'cut off' and then restored in homes whilst owners are away. 

c.   The Chair responded that he had received prior notification and had contacted the contractors who confirmed that no gas supply would be turned off without a gas worker visiting individual homes to make prior, convenient arrangements for both turning off, and restoring the service, - Not all homes in the village would be affected by the works.

2332.   Police Report.   In an emailed report PC Hendry advised that there were no recorded

            crimes in the Parish during the month of December.

2333. Minutes of the Last Meeting. The Minutes of the meeting held on 3^rd December 2008

were approved and signed.

2334. Matters Arising.

a.   2322a.   The Outreach Post Office has now started at the Parish Hall.

b.   2322b.   The clerk has spoken to DCC who claim that overhanging trees along Stang Lane have been lopped. The clerk argued that those lopped were on the wrong side. CCllr Davis agreed to investigate further.

c.   2323b.   Cllr Squire complained that Bradwell Lane is very dangerous with the muddy surface becoming icy in the recent cold spell.

d   2329a.   The Parish Bio-diversity Audit will go ahead and the clerk will submit some names of local people who are interested in helping.

2335.   CCllrs Report.:-  CCllr Davis reported on the following:

a.   Because of the current economic downtrend, Shaw Health Care are reconsidering their options with regard to their role for care homes for the elderly.

b.   Due to the cold weather conditions, DCC have used far more salt to grit the roads than last year and have had to order another two ship loads.

c.   The Chair reported that the road gullies on the hill above 'Aylesdene'on the Fullabrook road are now blocked and the road has broken up so badly that the gutters have collapsed. He continued by pointing out that the good work the Parish Lengthsmen do to clear the road gutters is often quickly negated by the mud from the wheels of large agricultural vehicles. CCllr Davis agreed, but added that the minor roads were not designed to take the modern vehicles but there is no means to legislate the size thereof.

2336.   DCllrs Report. DCllr Barker had nothing to report.

2337.   Footpaths.   Cllr Squire reported on the following:

            a.   The results of the footpath surveys were discussed and she will be meeting with the clerk before the next meeting to formalise the P3 Survey and submit the request for the P3 Grant.

            b.   The Chair thanked Mr G Hookway for maintenance works recently carried out on the stone stiles between Cheglinch and Fairview.

2338.   Planning Decisions. The following applications have been approved:

a.   47394 - DCC. New building for storage and processing of SMR - Little Stowford Transfer Station & Recycling Centre, Hore Down Gate.

b.   47236 - Notice to modify a Planning obligation in relation to the delivery of 1 Affordable Housing Unit to 1 Discount Market Housing unit  - The Long House.

2339.   Planning Applications.

a.   47714 - Extension to dwelling and associated excavation works - The Cottage, Bradwell Mill. - Unanimous Approval.

For information: The attention of the Local Authority is drawn to condition 7 of Approval 12970 dated 15/2/91, ( Closing of extg. Access ), as this condition was never complied with, resulting in on-street parking to the inconvenience of road users in the locality.

b.   47785 - Siting of 1 non-illuminated sign - Unit 1F, Mullacott Cross Industrial Estate. - Unanimous Approval.

2340.   Correspondence.

a. NDC - re Register of Electors 2009.

b. PPS London - re Fullabrook Community Interest Company. Windfarm Funds.

c. Nick Harvey MP - Surgeries 2009.

d. Devon and Cornwall Police Authority - Independant Custody Visitors.

e. Devon and Cornwall Police Authority - Independant Members.

f. DCC - Newsletter.

g. Communities and Local Government - Consultation for Code of Recommended

    Practice on Local Authority Publicity.

h. NDC - House to House Act - Clothes Aid.

i. NDC - Street Collection Permits - Royal British Legion.

j. NDC - Weekly information sheets, agendas and reports.

2341. Finance.

            a.   Bank Statements

                  (1)   West Down Parish Council   wef 19^th December   £3578.57 - reconciled to

                        £3559.07 wef 31^st December.

                  (2)   30 Day Notice Account         wef 19^th  December    £5620.80. 

b.     Petty Cash expenditure since last meeting - £4.32.

c.   Cheques.

(1)   Cheque No. 000327 to Mr G Hookway for footpath maintenance -             £437.00.

d.   Precept/Parish Grant 2009/10.

Confirmation was received from NDC that the Precept would be £5250 and a Parish Grant of £1000.

2342.   Any Other Business 

a.   Cllr Spear spoke about the difficulty faced by the NDC in setting their budget as a consequence of the recent economic downtrend. 

b.   Cllr Volley wished to thank Mr and Mrs Reeves for allowing the Post Box to remain at its present location adjacent to the Village Shop, now that it is no longer a Post Office

There being no further business, the Chairman closed the meeting at 9.45pm.

MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING

HELD AT WEST DOWN PARISH HALL ON 3^rd DECEMBER 2008

Present: Cllr. A Hewitt (Chairman), DCllr M Wilkinson, PC M Hendry, Cllrs D Spear, S Squire,

J Volley and E Wright.

The Chairman opened the Council meeting at 7.30pm with apologies from CCllr A Davis, and

DCllr P Barker.

2319.   Public Speaking. Mr W Buchan spoke on the following:

a.   He hoped that the Parish Council would continue to discuss and pursue the proposal for making the Historic Core of the village a Conservation Area.

b. In the current economic downtrend and fall in the housing market, he hoped that the Public Sector would make endeavours to support the housing and construction industry, particularly with regard to Affordable Housing.

c.   The Chair responded that the Historic Core would be an agenda item for the February meeting.

d.   DCllr Wilkinson assured all that Affordable Housing was still very much on the agenda for the Local Authority and that finance is available for the West Down project.

2320.   Police Report.   PC Hendry reported on the following:

a.   There were no recorded crimes this month, compared to 5 during the period last year.

b.   He was concerned that in the current economic climate, crime may increase e.g. domestic burglary, and warned people not to be complacent about security.

c.   The Chair complained about recent incidents of inconsiderate parking during the 'school run' and suggested emailing photographic evidence or vehicle registration numbers to the Police.

d.   Cllr Volley inquired about the availability of the speed gun. PC Hendry said it was available and that they also now have a speed trolley which displays speeds to drivers.

2321. Minutes of the Last Meeting. The Minutes of the meetings held on 5^th and 12^th

November were approved and signed.

2322. Matters Arising.

a.   2309d.   Mr Colin Lincoln will be the Post Master for the Outreach Post Office at the Parish Hall once the Post Office at the Village Stores closes on 23^rd December. Currently plans are that the Outreach Office will be open 3 times a week from 29^th December. The Chair thanked the Parish Hall Management Committee for all their work in maintaining the Hall.

b.   2309e.   Still awaiting any developments regarding a Lopping Order for the overhanging trees along Stang Lane.

            c.   2311b.   The transfer of title for the car park land, is still ongoing.

2323.   CCllrs Report.   In her absence, CCllr Davis submitted a written report on the following:

a.   Various drainage pipes along Dean Road have been cleaned out by the Lengthsman and a local farmer has been asked to put in an easement into a field to help the standing water problems.

b.   Bradwell and Trimstone Lanes were cleaned last week. 

c.   The Government Grant for Devon has been increased by 5.3%, however, this is about £40 a person less than similar two-tier counties.

d.   Councillors reported that although Bradwell Lane may have been cleaned recently, it is very muddy again now. It is the same along Rock Hill. Large agricultural vehicles and trailers are bringing mud onto the roads from the fields. They are then causing furrows along verges, which prevent surface water from draining, thereby increasing the problem of the muddy roads. Farmers seem to be ignoring their responsibility to keep roads clean when they have made them muddy.

e.   Road salt bags at the 'triangle' have been split and need replenishing.

f.   Cllr Squire inquired when the road sweeper would be coming again.

2324.   DCllrs Report. DCllr Wilkinson reported on the following:

a.   The Devon Unitary proposal is still ongoing, with more support being received to retain the status quo.

b.   The TV switchover to digital will go ahead on 1^st July. There are still problems with this and he urged residents to return the TV questionnaire that was recently distributed.

c.   Ilfracombe College has had the go-ahead for a £25M rebuild, possibly by 2015.

d.   The Chair asked if there was any progress regarding possibly illegally sited mobile homes/caravans.

2325. Finance.

            a.   Bank Statements

                  (1)   West Down Parish Council   wef 17^th November   £4584.42 - reconciled to

                        £4884.42 wef 30^th November.

                  (2)   30 Day Notice Account         wef 17th November    £5618.38. 

b.     Petty Cash expenditure since last meeting - £nil.

c.   Cheques.

                  (1)   Cheque No. 000300 to WDPHMC for 1 hire of hall                -           £15.00.

(2)   Cheque No. 000326 to Mr G Hookway for grass cutting and bus shelter cleaning 2008                                                                                                       -           £1271.35.

d   Tender for Grass Cutting and Bus Shelter Cleaning 2009.   (Cllr Squire declared a personal interest and left the room). The sole tender, from Mr G Hookway for £1136.10 + VAT was accepted.

e.   Forecast Budget 2009/10.

(1)   The present balances were considered and the Parish Council was satisfied  with the level of balances held, which included provision towards the village car park.

(2)   The forecast budget for 2009/10 was presented, discussed and approved. Contributions to balance were set at £235.00.

f.   Precept/Parish Grant 2009/10.

(1)   It was agreed to set the Precept at £5250, an increase of £250 from last year.

(2)   It was agreed the Parish Grant application be made out to the sum of £1000, (based on £2.00 per head of 500 voters).

2326.   Footpaths.   Cllr Squire reported on the following:

            a.   The actual survey forms have still not arrived - Clerk to 'chase up'.

2327.   Planning Decisions. The following application has been approved:

a.   47411 - Erection of 2 Agricultural buildings to house livestock - Buttermeade Farm.

2328.   Planning Applications.

a.   47714 - Extension to dwelling and associated excavation works - The Cottage, Bradwell Mill. As this application has only just been received, it was decided to defer it until the next meeting.

2329.   Correspondence.

a.   DCC  - re Parish Biodiversity Audit for West Down. It was unanimously agreed to accept the offer of this Audit.

b.   Information Commission Office re Freedom of Information Act, Model Publication Scheme, It was unanimously agreed to adopt the Scheme with immediate effect.

c. Clerks and Councils Direct - November edition.

d. DAPC - Nov/Dec Newsletter.

e. Digital TV Switchover.

f.   NHS - Royal Devon and Exeter Annual Report.

g. Village Green - December edition.

h. DCC - Devontalk - Winter edition.

i.   NDC - Weekly information sheets, agendas and reports.

2330.   Any Other Business 

a.   Water has caused the gullies at the bottom of Stang Lane to erode.

b.   Debris caused by flowing water needs removing from the road by Butterhills.

There being no further business, the Chairman closed the meeting at 9.40pm by wishing all present a Merry Christmas and Happy New Year.

MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING

HELD AT WEST DOWN PARISH HALL ON 5^th NOVEMBER 2008

Present: Cllr. A Hewitt (Chairman), DCllr P Barker, DCllr M Wilkinson, Cllrs D Spear, S Squire, J Volley and E Wright.

Prior to the Parish Council Meeting, a Public Meeting commenced at 7.00pm presented by Mr James Bate, the Strategic Conservation Officer for North Devon Council. The meeting was regarding a potential Conservation Area for the Historic Core of the Village. - Mr Bate outlined the implications and answered questions which arose.

The Chairman opened the Council meeting at 8.00pm with apologies from CCllr. A. Davis, and

PC M Hendry.

2307.   Police Report.   PC Hendry was not present to give a report.

2308. Minutes of the Last Meeting. The Minutes of the meeting held on 15^th October were

            approved and signed.

2309. Matters Arising.

a.   2295.   The Chair reported that he understood that 2 people from Rural Parishes including 1 from the immediate locality have submitted their names for potential selection as Directors of the Community Fund from the Fullabrook Wind Farm.

b.   2298c. Correspondence has been received from NDC requiring further details for the DCllr Grant towards the Noticeboard.

c.   2298e.   The Chair thanked Mr J Hookway for distributing 'flyers' to advertise the Public Meeting about a potential 'Conservation Area' for the Historic Core of the village. 

d.   2306a.   A meeting had taken place regarding the 'Outreach' Post Office, and further developments are awaited.

e.   2306b.   Clerk to ask CCllr Davis if a new and correct Lopping Order for the overhanging trees along Stang Lane is going to be issued.

2310.   CCllrs Report.   No report.

2311.   DCllrs Report. 

DCllr Wilkinson reported on the following:

a.   Mr S Pitcher and Mr M Mansell have taken over as joint Executive Directors of NDC following the retirement of Mr J Sunderland.

b.   The Vesting Order is finally going ahead for transfer of the land for the car park.

DCllr Barker reported on the following:

c.   New rules and regulations for taxi drivers have now come into affect.

d.   She is campaigning for local buses to re-introduce the carriage of surf boards.

e.   She is available for personal 'chats' with members of the Public.

f.     The Chair asked about Standards Board procedures on Councillors 'interest' in

and subsequent declarations relevant to Planning procedures..

2312.   Footpaths.   Cllr Squire reported on the following:

            a.   The stile by Roborough Bridge is overgrown.

            b. Grass Cutting and Bus Shelter Cleaning 2009. The requirements were discussed and approved. Clerk to invite tenders as follows, with replies to be received prior to the next meeting:

Pulland Bridge                                             ) Strictly monthly — April to

Coronation Tree                                           ) November — 1st week of month.

) Grass cutting.

Garden Lane                                                 ) Strictly monthly — April to

Back of seat — Stang Lane                       ) October — 1st week of month.

Foxhunters seat                                           ) Grass cutting.

Heddon Mills Lane                                      ) Strim 3 times.) First cut by

)                          )30th April, final cut

Pembroke                                                      ) Strim 2 times. ) by 31st October.

Austinhays to Rock Hill                              ) Strim 4 times and check

) side growth. First cut by 30th

) April, final cut by 31st October.

Stockland Hill Farm                                     ) Strim 4 times. First cut by 30th

) April, final cut by 31st October.

) 2 kissing gates at start

) of path near the farm and also

) near the seat halfway along the

) path. Strim path between 2

) gates by stockade.

Fairview to Cheglinch                                 ) Strim path by stiles twice a year.

) First cut in early May, second cut

) in mid-August. —3 stiles.

Roborough Bridge                                       ) Strim path twice a year. First

) cut in early May, second cut

) in mid-August. — 3 stiles.

Footpath 6 (Off llfracombe Hill)                 ) Village end of path — strim

) 3 times and check side growth.

) 1^st cut by 30th April, second cut

) by 30th June and third cut by

) 30th September. — 1 stile.

Cleaning four bus shelters, two at           )

Foxhunters and two at Dean Cross         ) Every 2 weeks.

c.   The Footpath Survey forms have now arrived and need to be returned by 13^th February 2009. Footpaths were allocated to be surveyed by the January 2009 meeting.

2313.   Planning Decisions. The following applications have been approved:

a.   45550 - Demolition of Agricultural building & erection of 3 units of holiday accommodation. Little Comfort Farm.

b.   47315 - Installation of 2 Solar Panels - The Village Stores tea room.

2314.   Planning Applications.

a.   47362 - Erection of 1 Agricultural Workers dwelling - 16 Acre Farm.

Cllr Hewitt declared a personal and prejudicial interest and left the room. Cllr Volley Chaired this item.

 (1)   Mr C Facey spoke objecting to the application and produced a letter for     Councillors to read.

(2)   Mr D Facey spoke on behalf of his application.

It was unanimously decided to reconvene at 10am on 12^th November to allow Cllrs. time to review the Agricultural Appraisal and to seek advice concerning the letter produced by Mr C Facey.

2315.   Correspondence.

a.   WDPHMC - re The old noticeboard is not required by Parish Hall and suggested by them that it could be relocated at the car park, when that is completed. - All agreed that this was a good idea.

b.   WDPHMC - re Confirmation of renewal of insurance policy for Parish Hall.

c.   WDPHMC - re Thanks for £250, second half of annual grant.

d.   CCllr Davis - re cheque for £300 as CCllr Grant for new noticeboard. The Chair thanked CCllr Davis for her contribution.

e.   DCC - Trevor Edwards, re - Willingcott Bridge Fingerpost. Due to costs, this will not be repaired but replaced with a modern Fingerpost. All agreed that this was a shame as it is one of the last remaining old style 'cast' Fingerposts.

f.    DCC - Road closure - Mortehoe.

g.   DCC - Devon Structural Review.

h.   NDC - Affordable Housing - The Way Forward.

i.    NDC - House to House Collection Act notifications.

j.    NDC - Weekly information sheets.

2316. Finance.

            a.   Bank Statements

                  (1)   West Down Parish Council   wef 17^th October   £5640.92 - reconciled to

                        £5606.42 wef 31^st October.

                  (2)   30 Day Notice Account         wef 17th October    £5607.55. 

b.     Petty Cash expenditure since last meeting - £44.48p.

c.   Cheques.

                  (1)   Cheque No. 000296 to Audit Commission                               -           £158.63.

      (2)   Cheque No. 000297 to Poppy Appeal for Poppy Wreath       -           £16.50.

                  (3)   Cheque No. 000298 to Mr D Lewis (Clerk's salary)                 -           £700.00

                  (4)   Cheque No. 000299 to Mr G Hookway for drainage works to wooden bus

                        shelter at Foxhunters                                                                      -          £146.87.

(The Chair reported that Mr Hookway had done a good job, but asked the Clerk to remind him to proceed with works only on confirmed instructions in the future).

                  (5)   DCC cheque in for £300 - CCllr Grant for new noticeboard.

d.   Annual Audit. The Annual Return for year end 31^st March 2008 has now been audited and returned from the Audit Commission with no comments to report.

2317.   Any Other Business 

a.   Water is ponding badly at the first corner along Dean Road - Clerk to arrange for the drainage pipe below the road, and through the adjacent hedge to be unblocked.

b.   Cllr Wright was concerned that members of the Public who attended the Public Meeting earlier, may have left with the wrong perception about the village core becoming a Conservation Area. The Chair confirmed that this is only a consultation excercise at present, and that unless a formal request is made by the Parish Council to the NDC, after due and full consideration of all aspects, then nothing further will happen.

c.   Cllr Squire reported that damage to plant pots was still occurring due to them being hit by vehicles during the 'school run'. - Clerk to inform PC Hendry.

d.   The Chairman reminded all that he will represent the Parish Council and lay the Poppy Wreath at the Remembrance Day Service on 9^th November.

 There being no further business, the Chairman closed the meeting at 9.45pm.

MINUTES OF THE EXTRA - ORDINARY WEST DOWN PARISH COUNCIL MEETING

HELD AT WEST DOWN PARISH HALL ON 12^th NOVEMBER 2008

Present: Cllr. J Volley (Chairman), Cllrs D Spear, S Squire, J Volley and E Wright.

Cllr Volley opened the meeting at 10.00am with apologies from Cllr A Hewitt.

2318.   Planning Applications.

a.   47362 - Erection of 1 Agricultural Workers dwelling - 16 Acre Farm.

 (1) Mr D Facey spoke on behalf of his application.

The following was unanimously agreed.

1. Unable to make a decision either For or Against because of:

            (i).   Information not available regarding financial viability from April 2008.

            (ii). Information received regarding an ongoing legal dispute.

2. If the LA is minded to approve the application, consideration to be given to vehicular access.

3.   Recommend that the existing living arrangements (Planning Application No 37731) be extended if this application is not resolved because of the legal dispute.

There being no further business, the Chair closed the meeting a 10.50 am.

MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING

HELD AT WEST DOWN PARISH HALL ON 15^th OCTOBER 2008

Present: Cllr. A Hewitt (Chairman), PC M Hendry, Cllrs D Spear, S Squire, J Volley and

E Wright.

The Chairman opened the meeting at 7.30pm with apologies from CCllr A Davis, DCllr P Barker and DCllr M Wilkinson. The Chair also apologised to all present for the cancellation of the scheduled meeting on 1^st October, due to Council not being quorate.

2295.   Public Speaking. Mr J Hookway spoke with reference to the community funds from the Fullabrook Wind Farm. He attended the Public Meeting at Braunton to discuss the management of the fund and is very concerned that smaller Parishes will 'lose out' on funding to larger areas like Braunton and Ilfracombe because of lack of representation. He suggested some form of affiliation of the smaller Parishes and urged local residents to put themselves forward as Directors of the fund. He reminded the meeting that a play area has been 'earmarked' but this would be expensive and the fund presented an opportunity to pay for this facility.

2296.   Police Report.   PC Hendry reported on the following:

a.   There were 3 reported crimes during the last month; compared to 4 reported crimes during the same period last year.

b.   Both PC Hendry and PCSO Gordo will be at the Iron Room tomorrow morning (16^th. Oct), for a 'drop in' chat during the coffee morning.

c.   Cllr Volley said that 3 new members had joined Neighbourhood Watch and also reported untaxed vehicles that appeared to have been 'dumped' at the car park site.

2297. Minutes of the Last Meeting. The Minutes of the meeting held on 3^rd September were

            approved and signed.

2298. Matters Arising.

a.   2285a.   Resurfacing at the ford at Pulland Bridge has been completed, as has the path over the bridge.

b.   2285c.   A letter has been received from DCC concerning an extension to the speed limit at Aylesdene, saying that for it to happen, funds would need to be accessed from 'other sources'. - Further advice from CCllr Davis will be sought.

c.   2285f.   The clerk has appealed against the decision by NDC not to allow the DCllrs Grant towards the new noticeboard.   Both DCllrs have said they would support the appeal.

d.   2285g. The Chair spoke again about the inadequacies of the NDC Planning website and the new 'one stop shop' system of accessing the Planning Department, saying that other agents were also not happy with the new system.

e.   2285h.   James Bate, the Strategic Conservation Officer for NDC has agreed to attend a Public Meeting at 7.00pm on 5^th November regarding a potential 'Conservation Area' for the Historic Core of the village. Mr J Hookway kindly agreed to distribute 'flyers' to advertise the meeting.

f.   2287b(4).   DCllr Wilkinson has informed the clerk that all but 4 of possibly illegally sited caravans/mobile homes had been visited. He will hopefully have a further update for the next meeting.

g. 2294.   Cllr Spear spoke about the Public Meeting at Braunton to discuss the

management of the 'Community funds' resulting from the Fullabrook Wind Farm, and.

agreed with Mr Hookway's perception of the meeting (Public Speaking, Ser. 2295).

The Chair urged residents, (preferably non-Parish Councillors) to put their names

forward as 'Fund Directors' in order to be able to represent the smaller parishes,

including our own.

2299.   CCllrs Report.   No report.

2300.   DCllrs Report. No report.

2301.   Footpaths.   Cllr Squire reported on the following:

            a.   She will ask Mr Gareth Hookway to proceed with repairs to the stone stiles on the Cheglinch / Fair View footpath.

            b.   Following the Definitive Map Review presentation, an email has been received from Mr and Mrs Verdigi seeking to make the current 'permissive' footpath at Pembroke Farm the official one, thereby removing the little used section that currently passes their house.

2302.   Planning Decisions. The following applications have been approved:

a.   46814 - Extension to existing industrial unit at R & L Laundry, Unit 1, Mullacott Cross Industrial Estate

b.   47394 - County Planning Matter. New building for storage and processing of SMR at Little Stowford Transfer Station and Recycling Centre.

2303.   Planning Applications.

a.   47315 - Installation of 2 Solar Panels - The Village Stores.

Cllr Hewitt declared a personal and prejudicial interest and left the room. Cllr Volley Chaired this item. - Unanimous Approval.

b.   47411 - Erection of 2 agricultural buildings to house livestock - Buttermeade Farm, Higher Spreacombe. - Unanimous Approval.

c.   47335 - (Adjoining Parish). Erection of Farmers Shop, siting of seasonal maize maze & creation of car parking area - North Devon Growers, Turnpike Cross. 

Comment about concern over the existing access for increased traffic usage.

d.   46073 - Appeal against decision to refuse planning permission for erection of woodland shelter - land at Buttercombe Barton. Unanimous support on behalf of the appellant.

2304.   Correspondence.

a.   DCC re Road closure from The Bungalow to Willingcott Cross from 12 - 16 Jan 2009.

b.   DCC re Commons Act 2006.

c.   DCC - Bus service changes in North Devon.

d.   NDC - Response to Boundary Review

e.   DAPC - Sept/Oct Newsletter.

f.   Communities and Local Government - The making and enforcement of bylaws, consultation document.

g.   Junk Mail - Summer 2008 newsletter.

h.   Town and Parish Standard - September issue.

i.   Village Green - magazine.

j.   DCC - Devon in Touch - September newsletter.

k.   NDC - Weekly information sheets, Standards Committee.

2305. Finance.

            a.   Bank Statements

                  (1)   West Down Parish Council   wef 19^th September   £3200.92 - reconciled to

                        £6190.92 wef 30^th September.

                  (2)   30 Day Notice Account         wef 19^th September   £5596.05. 

b.     Petty Cash expenditure since last meeting - £4.32p.

c.   Cheques.

                  (1)   Cheque No. 000292 to WDPHMC for 50% Parish Grant       -           £250.00.

      (2)   Cheque No. 000293 to PCC for 50% Parish Grant                -           £250.00.

                  (3)   Cheque No. 000294 to Mr D Lewis (Petty Cash)                     -           £50.00

                  (4)   Cheque No. 000295 to WDPHMC for 1 extra hire of hall       -          £15.00

      (5)   BACS payment in for £3017 from NDC - 50% Precept (£2500) and 50% Annual  

             Grant (£517).

d.   Purchase of Poppy Wreath. It was agreed to purchase a wreath for laying on behalf of the Parish Council at the Remembrance Day Service. It was agreed that this should be purchased under S.137 of the Local Government Act 1972 as the purchase is, in the opinion of the Council, in the interests of the area or its inhabitants and benefits them in a manner commensurate with the expenditure.

e.   Mid Term Account. The Mid-term account was presented and approved.

2306.   Any Other Business 

a.   The Chair spoke about the closure of the village Post Office. A meeting will take place next Tuesday to discuss the possibility of an 'Outreach Post Office' to be located at the Parish Hall. 

b.   The ongoing problem of the overhanging trees at Stang Lane. Some trees have been lopped but it would appear the Lopping Order was mistakenly served upon the wrong person resulting in trees on the wrong side of the road being lopped.

c.   The Chairman will represent the Parish Council and lay the Poppy Wreath at the Remembrance Day Service.

 There being no further business, the Chairman closed the meeting at 9.25pm.

MINUTES OF THE WEST DOWN PARISH COUNCIL MEETING

HELD AT WEST DOWN PARISH HALL ON 3^rd SEPTEMBER 2008

Present: Cllr. A. Hewitt (Chairman), DCllr P Barker, DCllr M Wilkinson, PC M Hendry,

               Cllrs. S Squire and J Volley.

Prior to the Parish Council Meeting, a Public Meeting commenced at 7.00pm for the Definitive Map Review of Footpaths, Bridleways and Byways. This was presented by Mr Nick Steenman-Clark, the Public Rights of Way Officer and Mr Simon Horton. Any comments, suggestions or alterations to existing footpath routes should be submitted before the 5^th December 2008.

The Chairman opened the meeting at 7.40pm with apologies from CCllr A Davis, Cllrs D Spear and E Wright.

2283.   Police Report.   PC. Hendry reported on the following:

a.   There were 2 reported crimes during the last month; damage to a sign for Trimstone Manor and production of cannabis. There were 3 reported crimes during the same period last year.

2284. Minutes of the Last Meeting. The Minutes of the meeting held on 6^th August were

            approved and signed.

2285. Matters Arising.

a. 2271c.   Patching along Pulland Lane has now been completed, however, the Chair commented on water pooling on the surface which may cause deformation problems with the surface through frost and ice damage in the winter months.

b.   2272a.   CCllr Davis was not present to comment on Day Care in Ilfracombe.

c.   2272b.   A letter has been received from DCC concerning an extension to the speed limit at Aylesdene, saying that for it to happen, funds would need to be accessed from 'other sources'. Clerk to seek clarification from CCllr Davis.

d.   2272c.   The large pothole at Bradwell Mills has been filled.

e.   2273a.   Both Devon County Council and North Devon Council have set out their arguments for a new Unitary Authority. The Chair pointed out that no option had been offered which could retain the current Status Quo.

f.     2273c.   The clerk has completed an application form for £200 for the DCllrs Grant towards the new noticeboard. - Both D.Cllrs. present were thanked for their contributions

g.   2273d. The Chair spoke again about the inadequacies of the NDC Planning website and the new 'one stop shop' system of accessing the Planning Department.

h.   2277.   We are still awaiting confirmation of a date for the Conservation Officer to attend a future public meeting.

i.   2278. Mr John Piper has now made and installed a new Parish Council noticeboard by the village shop. All agreed that he made an excellent job of the project and are very pleased with the finished product.

2286.   CCllrs Report.   CCllr Davis was not present to submit a report. 

2287.   DCllrs Report.  

a.   DCllr Barker reported that she is currently investigating as how best to define 'Affordable Housing', and is also involved in a review of licencing for Taxi drivers. Her next project will be relevant to anti-social behaviour caused by alcohol.

b. DCllr Wilkinson reported on the following:

(1) Mr John Sunderland, (Chief Executive of North Devon Council) has announced his retirement.

(2)   A 'Drop In' AONB Workshop is to take place between 7 - 9pm on 17^th September at Woolacombe Village Hall, to which all are invited.

(3)   The Chair referred to apparent inconsistencies at the Planning Office regarding Parish Council access to, and viewing of, Section 106 agreements.

(4)   Cllr Squire enquired if any further action has been taken regarding possibly illegally sited caravans and mobile homes, as previously queried.

2288.   Footpaths.   Cllr Squire reported on the following:

            a.   Areas along the Stocklands footpath and by the stile on FP15 are very overgrown. She will ask Mr Gareth Hookway to give an extra cut.

            b.   There will be a P3 'Drop In' day at the Parish Hall on 11^th September, which she encouraged people to attend.

            c.   Clerk to send a reminder to landowners of their responsibilities concerning cropping on footpaths.

2289.   Planning Decisions. The following decisions have been made:

a.   46692 - Relocate existing garden wall to the North by 194cm - Church Cottage. Refused. 

b.   46409 - Extension and alterations to dwelling (amended plans) - Leigh Cottage. Approved.

c. 46855 - Internal & external alterations, erection of motor cycle port, erection of fence to obscure water tank, erection of balustrade above retaining wall, provision for access/egress to/from site via both entrances - Trimstone Manor Hotel. Approved.

2290.   Planning Applications.

a.     47236 - Notice of application to modify a planning obligation under Section 106A of the T & CP Act 1990 in relation to the delivery of 1 Affordable Housing unit to 1 Discount Market Housing - The Long House.

Cllr Squire declared a personal and prejudicial interest leaving insufficient members to form a quorum to consider this item.

2291.   Annual Health and Safety Review.

a.   A sub-committee had inspected the general condition of listed Parish Council property, since the last meeting and a full report was submitted for consideration, which was duly approved and signed.

b.   It was agreed to ask Mr Gareth Hookway to investigate how to solve the problem of surface water running into the wooden bus shelter, from the external pathway.

c.   The windows of the stone bus shelter by Foxhunters have been sprayed with paint

2292.   Correspondence.

a.   Nick Harvey MP - Summer 'Drop In' Surgeries. He will be at The Square from 2.30 - 3.15 on Wednesday 10^th September.

b. North Devon Biosphere Reserve - Strategy and Action Plan 2009-2012.

c.   DAPC - Annual Report 2007 - 08.

d.   NHS - RD & Express - Newsletter.

e.   Clerks and Councils Direct - September issue.

f.   DCC - Devon in Touch - August Newsletter.

g.   NDC - Weekly information sheets, Minutes and Agendas.

2293. Finance.

            a.   Bank Statements

                  (1)   West Down Parish Council   wef 19^th August   £3876.14 - reconciled.

                  (2)   30 Day Notice Account         wef 19^th August   £5584.19. 

b.     Petty Cash expenditure since last meeting - £nil.

c.   Cheques.

                  (1)   Cheque No. 000290 to WDPHMC for 6 moths hire of hall     - £90.00.

                  (2)   Cheque No. 000291 to Mr J Piper for noticeboard.                  - £565.72.

2294.   Any Other Business 

a.   There is to be a meeting at Braunton Parish Hall on 9^th October to discuss matters in connection with community funds from the Fullabrook Wind Farm. The Chair recommended that as many persons as possible register to attend this meeting in order to be party to any agreements reached.

 There being no further business, the Chairman closed the meeting at 8.40pm.